Administrative Assistant

2 weeks ago

Davenport, United States Bethany for Children and Families Full time
Job Type

Part-time

Description

(Bridgeview Community Mental Health Center is an affiliate of Bethany for Children & Families)

Bethany is hiring a part-time Administrative Assistant for Bridgeview Community Mental Health Center's School-based Therapy program. We are looking for an organized, flexible, and fun person to join our team. This position will be 60% Part-time.

At the core of our school-based therapy program is a group of highly skilled licensed clinical therapists who have dedicated their lives to helping children who struggle with mental health challenges. Behind the scenes our administrative staff play an essential role in supporting our clinicians, which makes it possible for them to do the important work they do. If you are a compassionate individual that wants to make a difference in others' lives then this is the job for you

Pay Range $15.00-$20.00/per hour depending upon experience.

What YOU get for being an Administrative Assistant:
  • Competitive Compensation,
  • Vacation and Sick Leave benefits,
  • Up to eleven (11) paid holidays (agency-recognized holidays are paid as they apply to the agreed-upon schedule), and
  • Agency contributions of 8% calculated on bi-weekly earnings to a 403(b) Thrift Plan (retirement plan) upon meeting plan eligibility criteria.

Administrative Assistant Job Duties:

Under the direct supervision of the Contracting and Credentialing Coordinator, the Administrative Assistant provides a variety of diverse administrative, clerical, and billing activities to support the day-to-day operations of the Davenport office and school-based therapy program.

1) Checks initial insurance eligibility for clients referred for service through the school-based therapy program. Records patient liability within the clinical record, if applicable.

2) Completes client payment agreements and obtains signatures.

3) Collects patient liability and posts payments within the electronic record.

4) Manages client medical records requests including collecting of associated fees.

5) Ensures client-related paper documents are scanned into the clinical record, notifications are made to clinical staff as needed, and hard copies properly destroyed.

6) Provides technical support to staff related to the clinical record software.

7) Provides support for the day-to- day operations of the Davenport office to include the following: Inventories and orders supplies, mail delivery and processing, posting notices, answering and routing phone calls, routing faxes to appropriate staff, coordinating maintenance and repairs as needed.

8) Provides administrative support to clinical staff which may include makes photocopies, mailing letters and other correspondence.

9) Assists supervisory personnel with onboarding of new employees, as needed.

Requirements

Administrative Assistant Job Requirements:

1. Have the ability to fulfill all of the regulatory requirements for employees of a Community Mental Health Center in the State of Iowa or Illinois as required by state and federal law. This includes successful completion of the criminal background investigation, clearance from the Illinois CANTS when applicable, as well as the office of the inspector general exclusionary screening.

2. Have a valid driver's license, meet qualifications to operate agency vehicles, and have acceptable auto insurance coverage.

3. Required Education:
  • High school diploma or general education degree (GED) required.

4. Experience and Skills:
  • Previous medical or mental health administrative support experience is preferred.
  • Candidates with previous direct experience with medical/mental health claims billing are highly desirable.
  • Working knowledge and understanding of medical billing is preferred.
  • Experience using an electronic clinical record software system preferred.

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