Exchange Visitor Program Associate

2 weeks ago

Nashville, United States Southwestern Companies Full time
JOB SUMMARY:

The Exchange Visitor Program Associate assists with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance. This position provides support with processing applications and documentation. The Exchange Visitor Program Associate maintains accurate participant records and databases. This position provides administrative support with orientation sessions for incoming participants. The Exchange Visitor Program Associate coordinates various aspects of exchange visitor program management to include participant screening, pre-arrival logistics, participant onboarding, on-program support, data management, site visits, and post-program services. This position reports to the Program Manager and provides excellent service to team members and clients while demonstrating the company values and supporting the mission.

JOB DUTIES AND RESPONSIBILITIES:
  • Assist with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance
  • Assist with processing participant applications and documentation
  • Maintain accurate participant records and databases
  • Provide administrative support with orientation sessions for incoming participants
  • Coordinate visa appointments and issuance
  • Provide pre-departure information and guidance
  • Assist with travel arrangements and accommodations
  • Maintain regular communication with participants throughout their program
  • Provide assistance with administrative tasks
  • Resolve participant issues and concerns in a timely manner
  • Coordinate with host institutions and supervisors
  • Assist participants with program completion and evaluations
  • Facilitate optional extensions or changes of status
  • Provide guidance on re-entry to home countries
  • Prepare reports and statistics as required
  • Perform other duties as assigned

REQUIRED QUALIFICATIONS:
  • Bachelor's Degree in Business Administration, Operations, Student Personnel Services, Student Affairs or related field
  • 2 years of experience in customer service
  • Proficient in Microsoft Office
  • Basic understanding of the U.S Cultural Exchange program purpose and rules
  • Willingness and aptitude for acquiring new knowledge and skills
  • Ability to accurately follow instructions and complete tasks with precision
  • Adherence to ethical standards and professional behavior in a workplace setting
  • The ability to adjust to new tasks and responsibilities
  • A desire to learn and explore new ideas
  • Ability to find information and resources to support their work
  • Ability to work on multiple projects simultaneously while accomplishing daily tasks
  • Effective oral and written communication skills and excellent interpersonal skills
  • Attention to detail and critical thinker with exceptional problem-solving skills
  • High standards for integrity, honesty, professionalism, and work ethic
  • Commitment to service excellence
  • Ability to work independently while demonstrating excellent organization and follow through
  • Demonstrate flexible and efficient time management and ability to prioritize workload
  • Ability and willingness to move with purpose and a strong sense of urgency
  • Self-motivated, positive, and enthusiastic
  • Self-starter with a strong desire to exceed expectations and capable of supporting a team
  • Maintain confidentiality discretion
  • Ability to effectively work in collaboration with others to achieve business objectives
  • Willing to grow and be challenged
  • Attend training as requested
Learn More

  • Exchange Visitor Program Associate

    3 weeks ago

    Nashville, United States Great American Opportunities Full time

    JOB SUMMARY: The Exchange Visitor Program Associate assists with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance. This position provides support with processing applications and documentation. The Exchange Visitor Program Associate maintains accurate participant records and...

  • Exchange Visitor Program Associate

    3 weeks ago

    Nashville, United States Southwestern Companies Full time

    JOB SUMMARY:The Exchange Visitor Program Associate assists with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance. This position provides support with processing applications and documentation. The Exchange Visitor Program Associate maintains accurate participant records and...

  • Exchange Visitor Associate

    1 week ago

    Nashville, United States Southwestern Companies Full time

    JOB SUMMARY: The Exchange Visitor Program Associate assists with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance. This position provides support with processing applications and documentation. The Exchange Visitor Program Associate maintains accurate participant records and...

  • Exchange Visitor Associate

    1 week ago

    Nashville, United States Southwestern Companies Full time

    JOB SUMMARY: The Exchange Visitor Program Associate assists with addressing participant and host inquiries, concerns, and issues to ensure high levels of satisfaction as well as program compliance. This position provides support with processing applications and documentation. The Exchange Visitor Program Associate maintains accurate participant records and...

  • International Cultural Exchange Program Coordinator

    3 weeks ago

    Nashville, Tennessee, United States Southwestern Companies Full time

    Job DescriptionThe International Cultural Exchange Program Coordinator plays a vital role in facilitating the exchange visitor program at Southwestern Companies. This position requires strong organizational skills, attention to detail, and effective communication abilities.Responsibilities:Process participant applications and documentation in a timely...

  • Sales Associate

    5 months ago

    Nashville, United States The Spice and Tea Exchange Full time

    Are you a foodie? Do you enjoy food and cooking? Do you appreciate fine teas, gourmet spice blends, sugars and salts? Are you creative in the kitchen? Come work in an environment where it is all about food! Part time, long-term Retail Sales Associates are wanted immediately for The Spice & Tea Exchange, a specialty retail shop that sells spices, herbs, teas,...

  • Psychiatry Associate Program Director

    4 weeks ago

    Nashville, Tennessee, United States HCA Enterprise Full time

    Job Title: Associate Program Director in PsychiatryDescription: We are seeking a highly skilled and dedicated Psychiatrist to serve as an Associate Program Director in our Psychiatry Residency Program. This role will provide an opportunity to work closely with our residency program leadership and faculty to shape the future of psychiatry education and...

  • Program Support Specialist

    3 weeks ago

    Nashville, Tennessee, United States Vanderbilt University Full time

    Job SummaryVanderbilt University is seeking a highly skilled and detail-oriented Program Support Specialist to join the Office of Health Sciences Education. This role will provide administrative support for the Master of Public Health (MPH) degree program, ensuring the smooth operation of daily activities.About the RoleThe Program Support Specialist will be...

  • Administrative Assistant III-Upward Bound Program

    3 weeks ago

    Nashville, United States Tennessee State University Full time

    Types correspondence and submits purchase and travel requestions, forms, reports and other documents; greets visitors, ascertains nature of business, provides proper information or refer visitors to appropriate persons; assembles and assists in assem Administrative Assistant, Administrative, Assistant, Program, Student, Education, Business

  • Administrative Assistant III-Upward Bound Program

    3 weeks ago

    Nashville, United States Tennessee State University Full time

    Types correspondence and submits purchase and travel requisitions, forms, reports and other documents; greets visitors, ascertains nature of business, provides proper information or refer visitors to appropriate persons; assembles and assists in asse Program, Administrative Assistant, Administrative, Assistant, Student, Education, Business

  • Administrative Assistant III-Upward Bound Program

    2 weeks ago

    Nashville, United States Tennessee State University Full time

    Types correspondence and submits purchase and travel requisitions, forms, reports and other documents; greets visitors, ascertains nature of business, provides proper information or refer visitors to appropriate persons; assembles and assists in asse Program, Administrative Assistant, Administrative, Assistant, Student, Education, Business Learn More

  • Administrative Assistant III-Upward Bound Program

    2 weeks ago

    Nashville, United States Tennessee State University Full time

    Types correspondence and submits purchase and travel requestions, forms, reports and other documents; greets visitors, ascertains nature of business, provides proper information or refer visitors to appropriate persons; assembles and assists in assem Administrative Assistant, Administrative, Assistant, Program, Student, Education, Business Learn More

  • Administrative Program Coordinator

    3 weeks ago

    Nashville, United States Vanderbilt University Full time

    The Administrative Program Coordinator position is part of the Master of Public Health (MPH) degree program team in the Office of Health Sciences Education at Vanderbilt University School of Medicine. The Administrative Coordinator is a key contributor to the success of the MPH program in an administrative support role as the front office greeter/facilitator...

  • Associate

    1 week ago

    Nashville, United States Workwear Outfitters Full time

    Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. Workwear Outfitters is based in...

  • Sales Floor Associate

    3 weeks ago

    Nashville, Tennessee, United States Columbia Sportswear Full time

    About the Role:Columbia Sportswear is seeking a skilled Retail Associate to join our team. As a key member of our sales floor team, you will be responsible for providing exceptional customer service, engaging with consumers to understand their needs, and demonstrating and explaining merchandise to drive sales.Key Responsibilities:Provide top-notch customer...

  • Retail Sales Associates

    4 weeks ago

    Nashville, United States Marriott International, Inc Full time

    Additional InformationJob Number24182949Job CategoryRetail & Gift ShopsLocationW Nashville, 300 12th Avenue South, Nashville, Tennessee, United States, 37203VIEW ON MAPSchedulePart TimeLocated Remotely?NPosition Type Non-Management POSITION SUMMARY Greet customers when they enter the shop, offer assistance in locating merchandise, and respond to questions...

  • Front Desk Associate

    6 days ago

    Nashville, Illinois, United States The Republic Full time

    About The Republic of TeaWe are a company dedicated to enriching lives through premium teas, innovation, and education. Our mission is to lead a tea revolution by creating a work culture that embodies our unique 'Sip by Sip Rather Than Gulp by Gulp' philosophy.Job SummaryWe are seeking a warm, professional, and highly organized Front Desk Associate to serve...

  • Psychiatry Associate Program Director Opportunity

    3 weeks ago

    Nashville, Tennessee, United States HCA Healthcare Full time

    About Parthenon PavilionParthenon Pavilion at TriStar Centennial Medical Center is the oldest and largest private psychiatric facility in Middle Tennessee.Our MissionWe provide specialized treatment programs for distinct patient populations, including adults and older adults.The RoleJob SummaryWe are seeking a qualified Psychiatry Associate Program Director...

  • Business Development Associate

    3 weeks ago

    Nashville, Tennessee, United States Carl Black Chevrolet of Nashville Full time

    Job Overview:Cultivate a strong sense of urgency to meet customer needs in a fast-paced environment at Carl Black Chevrolet of Nashville. As a Business Development Specialist, you will be the first point of contact for visitors and customers, providing exceptional service while working closely with sales and service associates to follow up on leads and phone...

  • Associate

    2 weeks ago

    Nashville, United States Edison Partners Full time

    OVERVIEWEdison Partners is seeking an Associate to join our investment team in our Nashville, TN office. As an Associate, you will play an integral role in contributing to the firm's continued success in growth equity. RESPONSIBILITIES Source, pre-qualify, and evaluate investment opportunities that match Edison's investment strategy Originate investment...