Proposal Coordinator

3 weeks ago


Fullerton, United States Endemic Environmental Services, Inc Full time

Company Description

Endemic Environmental Services, Inc. provides environmental consulting services for companies with a focus on maintaining compliance with environmental laws and regulations. Founded in 2009, we offer a wide range of services, including wildlife surveys, habitat restoration, permitting, construction monitoring, and project management. Our mission is to keep the environment safe and help our clients do the same.


Our Mission: To provide expert guidance and innovative solutions that empower our clients and sustain biodiversity amidst an evolving society.


We are seeking to fill a Marketing Proposal Coordinator position in the Orange County, California area.


This is a full-time position and can be in-person or hybrid in the city of Fullerton, CA. The ideal candidate will have a strong background in proposals and technical writing.


Essential Functions & Responsibilities:

  • Act as a responsible support Business Development Manager on strategic development activities; resource for technical staff on marketing leads/ information
  • Monitor opportunities posted on websites; regularly update the leads workspace on Monday.com, new/revised opportunities issued by public agencies; research the scopes of these opportunities, e.g. value of work; D/M/SBE percentages
  • Be attuned and educated on the laws, regulations, and environmental compliance landscape; research any updates for awards for past submittals using public notices
  • Manage solicitations of proposals/qualifications that have varying requirements and strategies; oversee the proposal development activities from pre-proposal planning to production or upload on web portals
  • Analyze RFP/Q (Request for Proposal) requirements; respond by outlining the sections that Project Coordinator will be responsible to complete and send the sections for approach and scope; consolidate these sections to complete submittals that are compliant with requirements; lead the proposal team through effective communication, coordination, oversight, and delegation
  • Communicate effectively and timely with clients (e.g. primes) regarding project status, action items, proposal delivery methods, deadlines, etc.
  • Fill in the pre-qualification forms required by public agencies and contractors for subcontractors, e.g., Metro pre-qualification, DBE (Disadvantaged Business Enterprise) confirmation forms from Caltrans
  • Write and edit proposal content ensuring accuracy and consistency
  • Manage proposal timelines and deadlines
  • Coordinate with Communications Assistant the sections for the quarterly newsletters, update news sections, projects of our website, annual the statement of capabilities and brochures; update our social media outlet feeds
  • Assist in the creation of marketing collateral to support proposals


Job Qualifications

  • 3+ years of proven experience in proposal coordination or related field
  • Prior experience in public sector construction, environmental or engineering industries
  • Strong technical writing skills with attention to detail
  • Familiarity with marketing automation tools
  • Ability to analyze data and adjust strategies accordingly
  • Understanding of content marketing principles
  • Experience with Adobe Creative Suite is a plus


Joining our team as a Marketing Proposal Coordinator offers the opportunity to work in a dynamic environment where your skills will be valued and developed. If you are passionate about creating compelling proposals and driving business growth, we encourage you to apply.


Benefits Include:

  • Alternative Work Schedule (AWS)
  • Flexible Work Schedule
  • Health, Dental, and Vision Insurance
  • Health Savings Account (HSA)
  • Life Insurance
  • 401(k) Participation with 4% Match
  • Scaling PTO
  • 40 Hours Sick Time
  • 10 Observed Paid Holidays
  • Employee Assistance Program (EAP)


Schedule:

  • Monday - Friday 8-Hour Shift; or
  • Monday - Thursday 10-Hour Shift; or
  • Tuesday - Friday 10-Hour Shift


Work Location: Hybrid / In-person - Fullerton, CA


Equal Opportunity

  • Endemic Environmental Services, Inc. is an equal opportunity employer, and we encourage all qualified applicants to apply regardless of gender, race, religion, national origin, sexual orientation, disability, age, family status, or veteran status.




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