Executive Assistant, Office of the President

2 weeks ago

Needham, United States Evolved By Nature Full time

The Evolved By Nature team is seeking an Executive Assistant to support the President & COO. The ideal candidate will be professional, articulate, and enjoy working within a collaborative, fast-paced and dynamic environment. In this role you will need to be proactive in anticipating needs, owning, and protecting the calendars of the executives, and actively follow up on tasks. This candidate must be able to communicate in an extremely professional manner as this role will interact with all levels of employees, as well as the Board of Directors, investors, and other key stakeholders. The candidate should actively seek out ways to assist with various projects and must hold confidentiality to the utmost importance. In this role you will leverage a broad range of skills with a high degree of professionalism, anticipate needs, and creatively problem solve to develop appropriate solutions, and exercise good judgment in a variety of situations. He/she must be able to work under pressure with the ability to handle a wide variety of activities and confidential matters with discretion.



Responsibilities:


  • Day-to-day administration and coordination of all areas of executive support
  • Proactively manage the executive’s calendar with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency and ensure that nothing slips between the cracks
  • Work closely and effectively with the President & COO to keep her well informed of upcoming commitments and responsibilities, following up as appropriate
  • Schedule and coordinate meetings, visitors, and interviews including booking rooms and ordering catering if needed
  • Project management of specific initiatives, coordinating and collaborating with other team members
  • Organizing, obtaining signatures, and filing contracts, IP submissions, and other important documents
  • Work with travel agency to book travel and prepare any necessary documentation for trips
  • Submit expense reports for the executive team
  • Communicate professionally with Board of Directors, Investors, and other key stakeholders
  • Must be able to represent the team in a positive way to people both inside and outside the company
  • Assist with various personal tasks for the President & COO


Qualifications:


  • Bachelor’s degree with 10+ years’ experience
  • Prior experience providing administrative support to multiple executives and/or within team environment preferred


Skills & Abilities:


  • Superior presentation, writing, and verbal communication skills; the ability to interact credibly and diplomatically with all levels in an organization
  • Exceptional interpersonal skills: poise, gravitas and the ability to build relationships with stakeholders, including staff and board members
  • Proficiency with G Suite and Microsoft Office
  • Professional, courteous, and mature demeanor
  • Strong organizational skills and superior attention to detail; ability to multi-task effectively is a must
  • Strong problem-solving and decision-making capability
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Ability to provide support during scheduled meetings and events that occur outside of regular business hours
  • Willingness to assume additional responsibility and learn new skills




Evolved By Nature is a chemical technology company creating new molecules for a more sustainable future. We believe that the next generation of products will advance the health of people and the planet. We have developed molecules from our Activated Silk(tm) technology to create natural, higher performing ingredients that raise the quality and reduce the footprint of the products we need and love. Science meets commerce at our new home, a cutting-edge facility featuring state-of-the-art chemical laboratories, a contemporary wellness center, and creative marketing studio. To learn more about who we are, what we make, and where we work, visit

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