Executive/personal Assistant to CEO

3 weeks ago

Needham Heights, United States Oram Cybersecurity Advisors Full time

**Job Title**: Executive & Personal Assistant to the CEO

**Location**: Needham, MA

**Job Type**: Full-Time

**Overview**:
A growing Managed Service Provider is seeking a highly organized and proactive Executive & Personal Assistant to provide comprehensive support to the CEO. This role combines the traditional functions of an Executive Assistant with those of a Personal Assistant, requiring a dynamic individual who can manage professional and personal tasks with discretion and professionalism.

**Responsibilities**:

- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage information flow in a timely and accurate manner, ensuring the CEO's involvement in priority matters.
- Manage executives’ calendars, arrange meetings, and organize scheduling including travel arrangements and itinerary planning.
- Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
- File and retrieve documents and reference materials.
- Conduct research, collect and analyze data to prepare reports and documents.
- Manage and oversee the CEO’s personal commitments including travel arrangements, personal appointments, family engagements, and other personal tasks.
- Handle confidential documents ensuring they remain secure.
- Prepare financial statements, reports, memos, invoices letters, and other documents.
- Handle basic bookkeeping tasks.
- Facilitate internal communication by distributing internal announcements, coordinating meetings, and hosting visiting executives.
- Take meeting minutes, accurately enter notes, and distribute them.
- Oversee projects and follow up on impending deadlines.
- Attend meetings and events as the CEO’s representative when necessary.

**Qualifications**:

- Proven experience as an Executive Assistant, Personal Assistant, or similar role with a track record of effectively supporting senior executives.
- Experience in managing multiple priorities, administrative coordination, and logistics.
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
- Strong written and verbal communication skills.
- Exceptional ability to maintain discretion and confidentiality.
- Proficiency in Microsoft Office Suite and experience with scheduling and communication tools.
- Knowledge of office management systems and procedures.

**Skills**:

- Excellent organizational and time management skills.
- Strong decision-making ability and attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
- Professional level verbal and written communications skills.
- Ability to anticipate needs and act upon requests independently.

**Education**:

- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.

**Working Conditions**:

- Office setting, though remote options may be available depending on the company’s needs.
- Standard business hours with flexibility required as dictated by the needs of the CEO.

**Benefits**:

- Competitive salary and benefits package.
- Opportunities for growth and development within the company.
- Exposure to industry leaders and cutting-edge technologies.
- Dynamic and supportive work environment.

Pay: $45,000.00 - $55,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Retirement plan

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Executive administrative support: 1 year (required)

License/Certification:

- US Citizenship (required)

Work Location: In person

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