Executive Assistant

3 weeks ago

Sandy Springs, United States Quest Financial Full time

TITLE: EXECUTIVE ASSISTANT


DESCRIPTION:


Primary responsibilities include answering phones and directing calls, greeting guests, maintaining calendars, scheduling meetings/appointments, arranging domestic and international travel, preparing expense reports, maintaining communication with, and providing information to internal and external stakeholders.


RESPONSIBILITIES:

  • Arrange domestic and international travel, including preparation of international travel documents/itineraries, if necessary, and in accordance with the company’s current Travel Policy and Procedures.
  • Maintain calendars, and schedule meetings and appointments.
  • Set up, organize, automate, and maintain correspondence files and other departmental records so that they are easily retrievable by department members and other administrators.
  • Prepare expense reports utilizing the company’s electronic expense report program, Concur.
  • Work with department managers, accounting, and purchasing to create requisitions for purchase of goods and services.
  • Compose, copy, and distribute routine correspondence and memoranda, reports, documents, and printed forms.
  • Coordinate details of on-/off-site department and management team meetings, conferences and special seminars.
  • Assist in the preparation of department/corporate presentations by compiling and preparing materials as needed.
  • Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required.

QUALIFICATIONS:

  • Five (5) or more years of administrative support experience with duties having included administrative and clerical procedures as well as some accounting knowledge.
  • Strong proficiency with MS Office Suite programs (MS Word, Excel, PowerPoint, and Outlook).
  • Experience with databases and maintaining on-line shared systems.
  • Dependable, detail-oriented and organized.
  • Has operated in a dual reporting structure.
  • Performs in a professional manner and maintains competency and a positive attitude in a fast-paced work environment.
  • Possesses the ability to handle a multitude of projects simultaneously, including independent projects, and conflicting priorities as necessary.

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