Administrative Assistant
5 hours ago
Brown & Root is currently seeking an experienced outgoing candidate for an Administrative Assistant to support the DuPont EHS department based at the Newark E&I Site. The position encompasses a full range of administrative responsibilities including scheduling of meetings, processing purchase orders, ordering office supplies, document creation support and data gathering.
Responsibilities include, but not limited to, the following:
- Support the collaboration of meeting presentations, standard operating procedures, training slides, policies, and communications / newsletters. Some communications need to be broadcast to the site.
- Support team with needs during customer visits which could be 2 - 3 times per month.
- Support event coordination for celebration events and ordering of recognition items.
- Order office supplies and printer/copier supplies and support.
- Coordinate both in person and Teams Meetings to ensuring all logistics, i.e. conference rooms, venue, catering, telecommunications equipment, etc., and meeting materials are planned and prepared.
- Manage confidential information within the group, exercising a high level of discretion.
- Submit requests for vendor Purchase Orders for materials and services including review and approval of Web Cycle Purchases Orders.
- Assist in the maintenance and filing of EHS records based on requirements.
- Support team with incident tracking and due dates.
- Expert resource in utilizing Corporate and business specific systems, databases, and applications, i.e., Microsoft Office (Outlook / Excel / Word / PowerPoint / Teams), Concur Travel and Expense, S2P, SAP & SharePoint.
- Document Waste Manifest information in SAP & file documentation
- Additional duties / responsibilities may be assigned as required
Qualifications
- Minimum of a high school diploma/GED equivalent.
- Minimum of five years previous experience in an Administrative Assistant role.
- Advanced computer skills required (Microsoft Outlook, Word, Excel, PowerPoint, Concur Travel and Expense, internet/intranet, S2P, SAP, SharePoint).
- Demonstrated ability to take ownership, initiate and establish priorities, anticipate needs and handle multiple tasks simultaneously under demanding time constraints, with minimal direction.
- Demonstrated ability to anticipate problems and take preventative action.
- Demonstrate high attention to detail with excellent organization and planning skills.
- Ability to network and communicate across DuPont and identify resources, services, etc.
- Ability to compile data, generate spreadsheets, prepare correspondence and presentations.
- Demonstrated ability to maintain strict and complete confidentiality and must exercise discretion and independent judgment with respect to matters of significance.
- Demonstrated strong interpersonal and communication skills (both verbal and written) to effectively work in a team environment and interact positively and respectfully with internal/external contacts.
- Knowledge or ability to become knowledgeable of Corporate policies, practices and procedures.
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