Senior Executive Assistant

4 weeks ago

Arlington, United States Marathon TS Full time

Senior Executive Assistant

Arlington VA (Rosslyn) / Hybrid



Marathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks.

This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping up with the fast pace of the leader's work week. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of Senior Management Team that report to cross-government stakeholders. To perform this job successfully, the individual is expected to handle highly sensitive and confidential and institutional information while exercising professionalism and discretion.

In this role you will be responsible for performing more than administrative tasks; you will be the leader's "right-hand person” helping enable them to advance initiatives and goals. You will be responsible for filtering and attending to the day-to-day functions that are part of the leader's role so that they can focus on the high-level leadership and strategy functions.

This client is a hybrid organization, and this role is expected to be onsite at the Rosslyn, VA when the demands of the job require (e.g. when leaders are onsite, prepping for meetings, etc.).

This role will work closely with stakeholders from the prime contractor, government contractors, and federal employees.

JOB RESPONSIBILITIES:

Proactive thought partner and managing your Executive's time in a fast-paced, high volume, and ever-changing client service environment

  • Owns and drives calendar/complex meeting scheduling
  • Coordinating end-to-end travel needs, including booking all travel and hotels, directions, commuting time and ground transportation
  • Processing timesheets and expenses on a timely basis
  • Supporting administrative aspects of executive internal and external commitments


Building effective working relationships with key stakeholders

  • Executives – Understands priorities and exercises sound judgment to make appropriate trade-off
  • Government officials and their Assistants – facilitate the scheduling process and relevant communications with friendly professionalism and high attention to detail; build stakeholder relationships


Proactively leaning in to support high leverage activities

  • Conducting research and gathering information
  • Assisting with the creation and preparation of materials – slides, proposals, onboarding decks, including proofreading and copying/binding
  • Additional items that you feel may be helpful – be creative and think outside the box
  • Keeping them informed of critical information they may not be aware of
  • Guiding them toward making right decisions about use of time
  • Taking initiative to bring things "from the back burner to the front burner"
  • Performing other duties as assigned or required, including some personal support; responsibilities will vary


BASIC JOB REQUIREMENTS:

  • U.S. citizenship required
  • Security clearance level Secret required
  • Bachelor's degree preferred
  • Three to five years' prior experience in supporting a senior executive or team in a fast-paced environment (extremely fast paced)
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Exceptional writing, editing, and proofreading skills
  • Demonstrated leadership and/or customer service experience
  • Excellent organization and time-management skills
  • Government consulting experience preferred, but not required


KEY COMPETENCIES:

  • Meticulous attention to detail and follow-through is a must; performs tasks with high degree of accuracy, efficiency, and timeliness
  • Excellent organization and time management skills; ability to meet deadlines
  • Ability to handle competing priorities and work effectively in a challenging, fast-paced environment
  • Ability to work independently, set priorities, plan workflow, and take initiative to overcome obstacles
  • Able to team with others and to achieve desired outcomes and meet expectations
  • Recognize and maintain highest levels of confidentiality
  • Strong interpersonal and communication skills to develop effective working relationships with staff while demonstrating a positive, personal, and professional image; highly responsive
  • Ability to represent the prime contractor brand well to a variety of external audiences, including search firms and candidates
  • Ability to handle difficult situations with poise, tact and to maintain confidentiality at all times and exhibit good judgment
  • Excellent verbal and written communication skills
  • High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times; obsessed with acts of service
  • Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
  • Team player – proactively seeks opportunities to help others; will go above and beyond in order to get the job done
  • Good judgment – highly professional and diplomatic, knows when to ask for help or advice, is perceptive and practical
  • Trustworthy – a vault (you will be privy to confidential information)
  • Flexibility – doesn't get frustrated by priorities changing; open to feedback, adjusts to different working styles
  • Self-motivated – a "can-do" attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibilities
  • Passion – hone your "superpower” and bring your true authentic self to work
  • Someone who exhibits sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • A team player capable of cultivating productive working relationships. Resourceful, can-do attitude

  • Senior Executive Assistant

    3 weeks ago

    Arlington, United States Nakupuna Companies Full time

    Nakupuna Consulting is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Office of the Secretary of Defense (OSD). Responsibilities The following reflects management's definition Executive Assistant, Executive, Senior, Assistant, Communications, Business Services

  • Senior Executive Assistant

    9 hours ago

    ARLINGTON, United States SAIC Career Site Full time

    Description SAIC is hiring a Senior Executive Assistant to provide executive level management and analytical support to the Deputy Under Secretary of Defense for Research and Engineering (DUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the DoD, including Components,...

  • Senior Executive Assistant

    4 days ago

    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is hiring a Senior Executive Assistant to provide executive level management and analytical support to the Deputy Under Secretary of Defense for Research and Engineering (DUSD(R&E)). This is an exciting position that requires close interaction with top department leadership within the Pentagon and across the DoD, including Components,...

  • Assistant Executive Director

    53 minutes ago

    Arlington, United States Sagora Senior Living Inc. Full time

    Job DescriptionJob DescriptionThe Assistant Executive Director is responsible for one or more operational departments in addition to overseeing the business office. This position will report to the Executive Director who serves as the community leader and is responsible for the financial, human resource and operations management of the community.Are you an...

  • Senior Executive Assistant

    4 weeks ago

    Arlington, United States Marathon TS Full time

    Senior Executive Assistant Arlington VA (Rosslyn) / HybridMarathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping up...

  • Senior Executive Assistant

    4 weeks ago

    Arlington, United States Marathon TS Full time

    Senior Executive Assistant Arlington VA (Rosslyn) / HybridMarathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping up...

  • Senior Executive Assistant

    1 day ago

    Arlington, United States Marathon TS Full time

    Senior Executive Assistant Arlington VA (Rosslyn) / Hybrid Marathon TS is seeking a Senior Executive Assistant that will support a senior leader of a Military Health client with scheduling, organization, and administrative tasks. This position involves scheduling (and rescheduling) meetings, booking (and unbooking) travel, managing logistics, and keeping...

  • Executive Assistant

    2 days ago

    Arlington, United States VT Group Full time

    Overview VTG is seeking an Executive Assistant in Arlington, VA (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support in one or more functions or business areas. This position will be 100% onsite. What will you do? Executive Assistant will provide executive-level services including office...

  • Executive Assistant

    4 weeks ago

    Arlington, United States BBCH Full time

    TSIF is looking to hire an Executive Assistant to support our government client at the Pentagon in Arlington, VA. This position is 100% on site and requires an active Secret clearance. **Responsibilities include but not limited to**: - Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying...

  • Executive Assistant

    3 weeks ago

    Arlington, United States Engility Corporation Full time

    SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with top...

  • Executive Assistant

    4 weeks ago

    Arlington, United States Ventus Solutions Full time

    Ventus Executive Solutions (VES) is a small company that works in the innovation and consulting arena and hires particularly talented individuals. At VES, we prioritize our employees' well-being, fostering a workplace culture that values and supports each individual. We are dedicated to promoting mentorship and personal development, recognizing that our...

  • Executive Assistant

    7 days ago

    Arlington, United States Bristol Bay Shared Services (BBSS), LLC Full time

    TSIF is looking to hire an Executive Assistant to support our government client at the Pentagon in Arlington, VA. This position is 100% on site and requires an active Secret clearance. Responsibilities include but not limited to: Assist, coordinate, facilitate, and oversee guiding the progress of multiple special projects and activities with varying...

  • Executive Assistant

    3 weeks ago

    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close interaction with...

  • Executive Assistant

    23 hours ago

    ARLINGTON, United States SAIC Full time

    **Description** SAIC is hiring a highly organized and proactive **Executive Assistant** to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close...

  • Executive Assistant

    1 day ago

    Arlington, United States SAIC (Science Applications Int.) Full time

    Job Description Description SAIC is hiring a highly organized and proactive Executive Assistant to provide executive level management and support to the Office of Strategic Capital (OSC) within the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)). This is an exciting position in a fast-paced environment that requires close...

  • Executive Assistant

    4 weeks ago

    Arlington, United States Amazon.com, Inc. Full time

    BASIC QUALIFICATIONS- 2 years of senior level leadership support experience- Experience managing multiple executive level calendars- Experience with domestic or international travel coordination. DESCRIPTIONAWS Sales, Marketing, and Global Services Executive, Executive Assistant, Assistant, AWS, Business Services

  • Principal Executive Assistant

    4 weeks ago

    Arlington, United States Radiance Technologies, Inc. Full time

    Radiance Technologies, a rapidly growing and 100% employee-owned company, is looking for an exceptionally driven, insightful, and proactive Executive Assistant to support a high visibility and innovative team. The Executive Assistant will provide executive level management and analytical support to senior DOD Official. This is an important position with...

  • Executive Assistant

    2 weeks ago

    Arlington, United States Velos Full time

    Job DescriptionJob DescriptionVelos is a full-service engineering and technical services and government relations consulting firm representing leaders in the defense, aerospace, intelligence, and related industries. As an SBA-certified HUBZone company, Velos incorporates technical prowess into the execution of corporate strategies and business development...

  • Executive Assistant

    19 hours ago

    Arlington, United States U.S. COMM FOR REFUGE Full time

    U.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full participation of migrants in...

  • Executive Assistant

    7 hours ago

    Arlington, United States U.S Comm for Refuge Full time

    Job DescriptionJob DescriptionU.S. Committee for Refugees and Immigrants (USCRI), is a non-governmental, not-for-profit international organization with a mission to protect the rights and address the needs of persons in migration by advancing fair and humane public policy, facilitating and providing direct professional services, and promoting the full...