Executive Assistant

1 month ago

Boston, United States TA Associates Full time

TA is a leading global private equity firm focused on scaling growth in profitable, high-quality companies. Investing as either a majority or minority investor, we work collaboratively with founders and management teams at our portfolio companies to help accelerate growth and deliver lasting shareholder value.


To date, TA has invested in more than 560 companies across our five target industries – technology, healthcare, financial services, consumer, and business services. We believe that our deep sector knowledge, investment experience and strategic value-add capabilities provide the firm with an edge in identifying and creating value for our companies. Our global team of more than 260 employees, which includes over 150 experienced investment professionals, Strategic Resource Group and Capital Markets Group team members, are based in Boston, Menlo Park, Austin, London, Mumbai, and Hong Kong. Since TA’s founding in 1968, the firm has raised $65 billion in capital. More information about TA can be found at


Position Overview:

We are seeking a professional Executive Assistant to provide administrative support two Vice Presidents and five Associates on our Investment team. The ideal candidate will be a motivated self-starter who is high-energy, goal-oriented, and results-driven with a high level of integrity. TA looks to hire Executive Assistants who thrive in a fast-paced work environment.


Responsibilities:

  • Lead calendar management by planning and scheduling meetings, conferences, and travel
  • Coordinate all travel arrangements to companies, portfolio companies, tradeshows, and conventions; may be asked to help coordinate personal travel.
  • Understand travel preferences and book accordingly; provide itineraries and organize travel packets; assist with airline check in
  • Manage expenses by collecting receipts and creating expense reports in Concur System monthly.
  • Draft and edit work products when needed including meeting prep materials, PowerPoint presentations, correspondences, meeting minutes, spreadsheets etc.
  • Maintain contacts; enter time-off in the Human Resources database; and coordinate equipment, technology support, meals, and other logistics as needed.
  • Perform general office duties, including but not limited to answering phones for those you support and others in your area; screening and announcing all calls; welcoming guests in a professional manner and escorting them to the appropriate conference room.
  • Complete various document management—copying, emailing, overnight/shipping, etc. as required; print and collate investment committee decks and banker books; draft and edit correspondence, communications, presentations, and other documents; sort incoming mail; and maintain all paper and electronic files.
  • The administrative team works as a cohesive group, examples include vacation coverage, assistance with setting up large meetings, etc.
  • Represent the firm in a highly professional manner. Liaise with internal and external clients on behalf of those you support.
  • Maintain a high level of confidence by protecting confidential information.


Qualifications:

  • Financial services industry experience is a plus, but not required.
  • Exceptional organizational skills and attention to detail
  • Proactive mindset
  • Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
  • Ability to prioritize multiple tasks in a dynamic, deadline-driven environment.
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook), experience with Concur a plus.
  • Team player, who enjoys working cooperatively with others to deliver business results.
  • Demonstrate a high degree of initiative, commitment and drive
  • Identify and assess problems/issues and use sound judgment to develop solutions
  • Take ownership and use creativity to accomplish assigned tasks


Compensation and Benefits:

  • A highly competitive package that includes a base salary plus annual performance bonus.
  • The firm currently pays 100% of medical, dental, disability and life insurance coverage.
  • The firm also currently contributes an additional 15% of compensation (base + bonus) to an employee-directed retirement account.

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