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Executive Assistant to Chief Executive Officer

4 months ago

Fort Lee, United States Diversity, Equity, Access, and Belonging in Youth Sports Full time

Salary $100K-105K - On site Monday-Friday (Ft. Lee, NJ)

Benefits Start Day 1



We are seeking a detailed oriented client focused Executive Assistant to support the 

Executive Director. The successful candidate will have a mature, professional, collaborative and approachable work style, can operate under pressure, is proactive and decisive with a highly polished professional presence.


They should be exceptionally well-organized with previous project management experience. The ideal 

candidate will need to be accurate, flexible, and strategic while operating with the utmost confidentiality and integrity. 


Some of the Day To Day Job Duties:

• This highly organized and endlessly resourceful professional will support the 

Interim Executive Director in day-to-day administrative and operational needs, 

contributing to projects and managing meetings at the executive level

• Anticipate needs, and provide the highest caliber of administrative support 

on: day-to-day scheduling, meeting logistics, travel itineraries, expense 

reports, etc.

• Ensure the Interim Executive Director is prepared for meetings and events by 

soliciting agendas, creating itineraries, making reservations, printing material, 

and doing whatever it takes to ensure effective preparation

• Manage meeting agendas, ensure effective preparation (pre-reads, 

technology functioning, etc.), take notes, and drive follow ups and next steps

• You’ll create systems for leverage: optimize calendar to ensure the Interim 

Executive Director’s time and energy are spent in the highest-leverage ways.


This may be a great role for you if:

• You have demonstrated experience, success and muscle memory supporting 

a high-functioning CEO. You have developed good judgment and intuition in 

the face of new problems.

• You are a strong structured problem-solver, and are relentless about finding 

ways to get things done.

• You are a scrappy builder and doer. You thrive in non-hierarchical, fast-paced 

environments, and are able to achieve results in the face of ambiguity.

• You are a systems-thinker, and you enjoy conceiving and setting up simple, 

smart systems that get your executive leverage.

• You are highly organized, with strong project management skills, and superb 

attention to detail. 

• You bring a high degree of emotional intelligence and maturity, and 

interpersonal skills; you are able to build trust quickly, and anticipate needs 

before they are made explicit.

• You have excellent written and verbal communication skills, and can 

communicate naturally and confidently at all levels—from junior staff to 

Board members and VIPs.

• You’re a great communicator: You can communicate nuance effectively to 

anyone, and you know how to modify your tone based on who you’re speaking 

to. Whether it’s in an email, over the phone, or in person, you know how to get 

things done through your ability to clearly and professionally express yourself.

• You exercise good judgment: You’re trustworthy and exercise good judgment 

with the most confidential and sensitive information. You know how to 

tactfully navigate requests for information that may not be best shared; you 

help to put out, rather than flame, rumors and gossip.

Requirements:

• 7+ years of high level, complex administrative work experience including heavy 

calendaring and complex international travel coordination, preferably within a 

high-tech environment

• English and Spanish speaking is a plus

• A polished, professionally mature, positive, customer service mindset

• Power user of Google Mail and Calendar as well as Microsoft Office suite: 

Outlook, Teams, Word, Excel, and PowerPoint

• Ability to work and strive in a fast-paced, matrix environment and execute 

against multiple projects and deadlines, prioritizing and re-prioritizing

• Process highly confidential and critical information on a routine basis with 

discretion. Excellent communication skills - verbal and written involving C-level 

communications

• Ability to listen and simplify details depending upon target audience.

• Ability to influence others, manage conflict appropriately, and act strategically

• Collaborates and brings a mindset of ultra-responsiveness with other 

administrative staff and business partners across the organization

• Demonstrated ability to take initiative, anticipate the needs of the executive 

and their team and exercise independent, sound judgment

• Demonstrated passion for continuous learning, improvement, and sharing best 

practice