Manager for Faculty Affairs

Manager for Faculty AffairsWorking independently under the supervision of the Associate Provost for Faculty Personnel and Policy, the Manager for Faculty Affairs will develop, manage, execute and assess processes and workflows related to union reporting obligations, communications, and training. The incumbent will work with dean partners and the Faculty Affairs team to assess and improve policies and procedures relating to bargaining unit member hiring, evaluation, promotion, grievance and termination. They will manage the union section of the Faculty Affairs website and provide administrative support for Labor Management, Collective Bargaining, and other union-related governance groups. They will also provide administrative assistance to the Collaborative Governance Specialist to support the work of the Faculty Senate.The Manager will be a key member of the Faculty Affairs team, with knowledge of and commitment to SCU faculty, exceptional customer service skills, and a willingness to support the work of the Faculty Affairs team and collaborative governance at the University. Demonstrating initiative to generate a daily schedule and work flow, the Manager will represent the Provost's Office in relationships with bargaining unit faculty, and in collaborations with department chairs and managers, dean's office staff, Human Resources, Faculty Development, Research, Institutional Research, Information Technology, the Office of Assessment, the Faculty Senate, and external vendors.Essential Duties and ResponsibilitiesIn support of the Associate Provost for Faculty Personnel and Policy, the Manager for Faculty Affairs and Governance will help achieve program priorities including:Non-Tenure-Track Faculty Bargaining Agreement PlanningResearch issues and develop recommendations related to the non-tenure-track faculty collective bargaining agreement.Analyze faculty data related to members in the collective bargaining unit and prepare reports for the Provost's Office.Support the planning and implementation of the non-tenure-track faculty collective bargaining agreement.Non-Tenure-Track Faculty Bargaining Unit Policies and ProceduresDevelop and refine University procedures relating to bargaining unit member hiring, responsibilities, evaluation, promotion, grievance and termination.Provide regular updates on progress to the University and Labor Management team.Help facilitate regular training on issues related to collective bargaining.Maintain the Provost's Office website on collective bargaining.Non-Tenure-Track Faculty Bargaining Unit Payroll AuthorizationsManage receipt of payroll authorizations from union and communication of deductions to Payroll.Maintain records of payroll authorizations for union dues and voluntary deductions.Help facilitate communication between Payroll and SEIU Local 1021 on a secure portal.Maintain records of those temporarily or permanently excluded from the bargaining unit and manage payroll obligations accordingly.Non-Tenure-Track Faculty Bargaining Unit ReportingPrepare monthly reports on bargaining unit faculty members relating to job title, department, school, contact information, FTE, course-load, and compensation; identify new hires and terminations.Prepare regular reports related to hiring, professional development fund use, and evaluation in collaboration with the College and schools.Prepare regular reports for teaching-track faculty placement in rank and progress in reappointment and promotion.Prepare quarterly reports of bargaining unit faculty members eligible for laptop computers for Media Services.Faculty Senate SupportProvide administrative assistance to the Collaborative Governance Specialist to support the work of the Faculty Senate. Specific tasks will be identified and managed by the Collaborative Governance Specialist with consultation from the Associate Provost for Faculty Personnel and Policy.Draft reports and minutes, prepare meeting slide decks, manage meeting attendance, support meetings in the absence of the Collaborative Governance Specialist, and track Faculty Senate business as needed, at the direction of the Collaborative Governance Specialist.Maintain lists of faculty for Faculty Senate communications and update discussion group membership, as needed, at the direction of the Collaborative Governance Specialist.Assist with the preparation of ballots and email communications relating to Faculty Senate elections, as needed, at the direction of the Collaborative Governance Specialist.Maintain the Faculty Senate website, Bylaws, and Election Rules, as needed, at the direction of the Collaborative Governance Specialist.Other duties as assignedProvide support for relevant task forces and special initiatives, as needed.Responsibilities related to the non-tenure-track faculty bargaining unit represent approximately 75% of the work hours for this position; the remaining work hours entail providing administrative support to the Collaborative Governance Specialist as needed.General GuidelinesRecommends initiatives and implements changes to improve quality and services.Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.Maximizes productivity through use of appropriate tools, planned training and performance initiatives.Uses independent judgment to research and develop resources that create timely and efficient workflow.Establishes work flow and manages projects independently: prepares progress reports; informs supervisor of project status and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace. It requires in time an understanding and support of the values and ideals of Jesuit education.KnowledgeDemonstrated knowledge and understanding of faculty workUnderstanding of and appreciation for the value of collaborative governanceSkillsExpertise in Microsoft Office products, particularly Excel, Word and Powerpoint; expertise in Google business applications (or equivalent), Workday (or equivalent)Experience with design and management of online materials; experience with T4, HTML, and LiveWhale (calendaring) preferredEffective written and oral presentation skills in different contexts and with diverse audiencesEffective interpersonal communication skillsStrong customer service orientationAbilitiesAbility to work independently and on multiple projectsAbility to work collaboratively with the Faculty Affairs team, dean partners, and the Collaborative Governance SpecialistAbility to plan, organize and prioritize assigned duties, and effectively manage processes related to those duties within deadlinesActive interest in ongoing professional development in areas of faculty recruitment, evaluation and governance, including participation in workshops and conferencesAbility to identify problems and possible solutionsAbility to maintain confidentiality and use discretionEducationBachelor's degree required, Master's degree preferred, ideally in a related field (e.g., human resources, education, English, communication, data analytics, or computer science)Years of ExperienceAt least three years of higher education experience required, working closely with (or as) facultyPhysical DemandsThe physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.Considerable time is spent at a desk using a computer terminal.Will be required to travel to other buildings on the campus.Will be required to assist with in-person Senate and University Coordinating Committee meeting arrangements (advance work, refreshments, sign-ins, materials, computer set-up, clean-up).May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.Work EnvironmentThe work environment characteristics described below are representative of