Manager for Faculty Affairs

Manager for Faculty Affairs

Position Title:

Manager for Faculty Affairs

Position Type:

Regular

Hiring Range:

$85,400 - $93,950 / annual; compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

AnnualA. POSITION PURPOSE

Working independently under the supervision of the Associate Provost for Faculty Personnel and Policy, the Manager for Faculty Affairs will develop, manage, execute and assess processes and workflows related to union reporting obligations, communications, and training. The incumbent will work with dean partners and the Faculty Affairs team to assess and improve policies and procedures relating to bargaining unit member hiring, evaluation, promotion, grievance and termination. They will manage the union section of the Faculty Affairs website and provide administrative support for Labor Management, Collective Bargaining, and other union-related governance groups. They will also provide administrative assistance to the Collaborative Governance Specialist to support the work of the Faculty Senate.

The Manager will be a key member of the Faculty Affairs team, with knowledge of and commitment to SCU faculty, exceptional customer service skills, and a willingness to support the work of the Faculty Affairs team and collaborative governance at the University.

Demonstrating initiative to generate a daily schedule and work flow, the Manager will represent the Provost's Office in relationships with bargaining unit faculty, and in collaborations with department chairs and managers, dean's office staff, Human Resources, Faculty Development, Research, Institutional Research, Information Technology, the Office of Assessment, the Faculty Senate, and external vendors.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

In support of the Associate Provost for Faculty Personnel and Policy, the Manager for Faculty Affairs and Governance will help achieve program priorities including:

Non-Tenure-Track Faculty Bargaining Agreement Planning

• Research issues and develop recommendations related to the non-tenure-track faculty collective bargaining agreement.
• Analyze faculty data related to members in the collective bargaining unit and prepare reports for the Provost's Office.
  Support the planning and implementation of the non-tenure-track faculty collective bargaining agreement.

Non-Tenure-Track Faculty Bargaining Unit Policies and Procedures

• Develop and refine University procedures relating to bargaining unit member hiring, responsibilities, evaluation, promotion, grievance and termination.
• Provide regular updates on progress to the University and Labor Management team.
• Help facilitate regular training on issues related to collective bargaining.
• Maintain the Provost's Office website on collective bargaining.

Non-Tenure-Track Faculty Bargaining Unit Payroll Authorizations

• Manage receipt of payroll authorizations from union and communication of deductions to Payroll.
• Maintain records of payroll authorizations for union dues and voluntary deductions.
• Help facilitate communication between Payroll and SEIU Local 1021 on a secure portal.
• Maintain records of those temporarily or permanently excluded from the bargaining unit and manage payroll obligations accordingly.

Non-Tenure-Track Faculty Bargaining Unit Reporting

• Prepare monthly reports on bargaining unit faculty members relating to job title, department, school, contact information, FTE, course-load, and compensation; identify new hires and terminations.
• Prepare regular reports related to hiring, professional development fund use, and evaluation in collaboration with the College and schools.
• Prepare regular reports for teaching-track faculty placement in rank and progress in reappointment and promotion.
• Prepare quarterly reports of bargaining unit faculty members eligible for laptop computers for Media Services.

Faculty Senate Support

• Provide administrative assistance to the Collaborative Governance Specialist to support the work of the Faculty Senate. Specific tasks will be identified and managed by the Collaborative Governance Specialist with consultation from the Associate Provost for Faculty Personnel and Policy.
• Draft reports and minutes, prepare meeting slide decks, manage meeting attendance, support meetings in the absence of the Collaborative Governance Specialist, and track Faculty Senate business as needed, at the direction of the Collaborative Governance Specialist.
• Maintain lists of faculty for Faculty Senate communications and update discussion group membership, as needed, at the direction of the Collaborative Governance Specialist.
• Assist with the preparation of ballots and email communications relating to Faculty Senate elections, as needed, at the direction of the Collaborative Governance Specialist.
• Maintain the Faculty Senate website, Bylaws, and Election Rules, as needed, at the direction of the Collaborative Governance Specialist.

Other duties as assigned

• Provide support for relevant task forces and special initiatives, as needed.

Responsibilities related to the non-tenure-track faculty bargaining unit represent approximately 75% of the work hours for this position; the remaining work hours entail providing administrative support to the Collaborative Governance Specialist as needed.

C. GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maximizes productivity through use of appropriate tools, planned training and performance initiatives.
• Uses independent judgment to research and develop resources that create timely and efficient workflow.
  Establishes work flow and manages projects independently: prepares progress reports; informs supervisor of project status and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.

D. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment and to promote and contribute to an inclusive and respectful workplace. It requires in time an understanding and support of the values and ideals of Jesuit education.

Knowledge

• Demonstrated knowledge and understanding of faculty work
• Understanding of and appreciation for the value of collaborative governance

Skills

• Expertise in Microsoft Office products, particularly Excel, Word and Powerpoint; expertise in Google business applications (or equivalent), Workday (or equivalent)
• Experience with design and management of online materials; experience with T4, HTML, and LiveWhale (calendaring) preferred
• Effective written and oral presentation skills in different contexts and with diverse audiences
• Effective interpersonal communication skills
• Strong customer service orientation

Abilities

• Ability to work independently and on multiple projects
• Ability to work collaboratively with the Faculty Affairs team, dean partners, and the Collaborative Governance Specialist
• Ability to plan, organize and prioritize assigned duties, and effectively manage processes related to those duties within deadlines
• Active interest in ongoing professional development in areas of faculty recruitment, evaluation and governance, including participation in workshops and conferences
• Ability to identify problems and possible solutions
• Ability to maintain confidentiality and use discretion

Education

• Bachelor's degree required, Master's degree preferred, ideally in a related field (e.g., human resources, education, English, communication, data analytics, or computer science)

Years of Experience

• At least three years of higher education experience required, working closely with (or as) faculty

E. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• Will be required to travel to other buildings on the campus.
• Will be required to assist with in-person Senate and University Coordinating Committee meeting arrangements (advance work, refreshments, sign-ins, materials, computer set-up, clean-up).
  May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

F. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment.
• Mostly indoor office environment with windows.

EEO Statement

Santa Clara University is an equal opportunity employer. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and and request to speak to Indu Ahluwalia by phone at or by email at

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

To view the full job posting and apply for this position, go to

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