Executive Legal Assistant

3 weeks ago


East Lansing, United States Martin Commercial Properties Full time

Martin is seeking a confident, organized and ambitious Executive/Legal Assistant to join our team and provide a wide range of commercial real estate, business operations and administrative support of a highly confidential nature to the President and CEO.


Key Responsibilities/Job Functions


  • Serve as high-level administrative and personal support to President and CEO to include drafting and preparation of business correspondence, commercial real estate documents, spreadsheets, database updates, calendar management and scheduling.
  • Function as transaction coordinator for both company and personal real estate matters. Manage a wide variety of commercial transactions and timelines from bid to close including preparing RFPs, Leases, Letters of Intent, Purchase Agreements and other requisite documents.
  • Lead and foster client communication and interaction to help facilitate closings.
  • Develop, direct and track transaction timelines and key dates, finalize and process documents and coordinate multiple schedules to close.
  • Serve as confidential liaison between company executives, internal management, employees, clients, and guests.
  • Research, analyze, organize and present information for reporting purposes. Coordinate data from a variety of sources for inclusion in reports and presentations.
  • Take independent action when handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments.
  • Coordinate and assign tasks to coworkers as needed for assistance and completion with executive projects or company reporting.
  • Various other tasks and responsibilities, as determined and assigned by CEO.



Preferred Attributes

  • Ability to thrive and deliver in a dynamic, fast paced environment
  • Exceptional demeanor and strong work ethic
  • Excellent client communication and customer service skills
  • Superior verbal and written skills. Ability to effectively present information.
  • Detail oriented; precise and accurate with numbers and terminology
  • Exceptional organizational skills and ability to prioritize projects
  • Advanced skills in Microsoft Office, Excel
  • Ability to calculate figures - percentages, discounts, commissions
  • Ability to function and make decisions with minimal direct supervision
  • Understanding of policy, procedures and business practices to achieve results and deadlines.


Ideal Job Requirements

  • Associate's degree or equivalent from two-year college. Bachelor’s degree preferred.
  • Minimum of 5 years supporting at the Executive level.
  • 3+ years of related legal or real estate experience.



Benefits

  • Salary Commensurate with Experience
  • Medical, Dental and Vision Insurance - effective 1st of the month following start date
  • Paid Time Off
  • 8 Paid Holidays
  • Life Insurance
  • 401(k) and matching


If you are a motivated individual with a passion for real estate and property management, we invite you to apply.



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