Administrative Assistant

2 weeks ago

Marietta, United States Highland Rivers Behavioral Health Full time
Description

There is a place for you at Highland Rivers Behavioral Health

Highland Rivers provides treatment and recovery services to individuals impacted by mental illness; substance use disorders and intellectual developmental disabilities.

Job Summary: The Administrative Coordinator will be responsible as the first point of contact for Intensive Community and Veterans Services, which requires a positive attitude and polished, professional appearance. The position will also be responsible for supporting Intensive Community and Veterans Services with day-to-day operational administrative tasks. The position also requires a desire to understand, and empathize with, the complex needs of populations served by HRBH. I.E. mental health, substance use, intellectual and developmental disabilities, etc.

DUTIES AND RESPONSIBILITIES:
  • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
  • Welcomes on-site guests and announces guest to appropriate personnel.
  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
  • Provides support as front desk reception. Answers incoming telephone calls and delegates to proper personnel.
  • Ensures main voicemail reflects office closings, special events, etc.
  • Receives sorts and distributes mail.
  • Maintains a clean and neat lobby area.
  • Provides administrative support to Intensive Community and Veterans Services.
  • Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
  • Assists with project development and planning to ensure more efficient service and organization of the office.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Assists in the coordination and completion of special projects as appropriate.
  • Assists with recordkeeping related to employee performance.
  • Assists with employee onboarding.
  • Assists with audits from HFR, DBHDD, etc.
  • Assists with data entry into Carelogic, Kronos, Relias, etc.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Performs other clerical duties such as filing, photocopying, scanning, etc.
  • Performs other duties as assigned.

Benefits:
  • Health Insurance through the State Health Benefit Plan of GA
  • Flexible Benefits such as dental, vision, life, critical illness, etc.
  • Retirement Plan with employer matching
  • 4 weeks of Paid Time Off with increase of accruals based on years of service
  • 10 paid holidays
  • 1 personal day
  • Qualifying employer for Public Student Loan Forgiveness
  • NHSC loan forgiveness in qualifying counties.
  • Clinical supervision for candidates on a licensure track.

Requirements

Minimum Requirements:
  • Educational / Experience: High School Diploma and 1 year work experience in a professional setting as an Administrative Coordinator or similar role.
  • Skills: Knowledge of Microsoft Office, Intermediate level of skill in Excel.

Preferred Requirements:
  • Educational / Experience: Associates or Bachelor's Degree in a business related field, three years' work experience in an Administrative Coordinator role.
  • Experience in mental health or health care field.
  • Experience utilizing virtual meeting platforms, such as, Zoom and Microsoft Teams.
  • Bilingual abilities a plus
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