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Executive Assistant

2 months ago

Atlanta, United States Synexus Tax Solutions™ Full time

Executive Assistant


Do you want a career without limits? Do you want to shape your own future and be surrounded by people who listen? If so, we have the perfect opportunity for you at Synexus, part of the Smith + Howard family of companies.


Synexus is a new brand of state and local indirect tax solutions that combines technology and expertise to give our clients the freedom to focus on their growth. We are headquartered in Atlanta with a national reach, while still offering a local firm flavor.


We offer competitive pay, excellent training opportunities and great benefits. You can help influence our culture and have the support and dedication from our leaders to help you achieve your career goals. Synexus provides a great opportunity for professional growth and advancement within one of Atlanta’s top accounting firms.


If you are ready to make a career move and join a firm consistently named an “AJC Top Work Place” and a “Best of the Best Firms” (Inside Public Accounting), we invite you to complete our employment application.


Summary


The Executive Assistant will provide high-level administrative support to the CEO of Synexus and other department leaders. This role will require excellent judgment and organizational skills, the ability to handle confidential materials and time-sensitive projects, and strong administrative experience.


Essential Functions


  • Act as the initial point of contact for internal team members and external clients on behalf of the CEO. Screen and respond to high volume email and phone communication with accuracy, urgency, and professionalism.
  • Significant calendar management, including coordinating meetings, scheduling and booking physical or virtual meeting spaces, assisting with booking travel and personal appointments, preparing any meeting materials, and following up with all parties to ensure punctuality and efficiency.
  • Arrange all accommodations for frequent travel, including flights, hotel and dining accommodations, itineraries, and meeting spaces.
  • Assist with expense reports and other record-keeping needs. Partner with operations team to manage invoices, expenses, and other financial tasks.
  • Provide occasional strategic or editorial support on various confidential projects and correspondences.


Position Requirements


  • Associate’s degree preferred, and 5-7 years of executive assistant experience in a professional services or technology environment.
  • High sense of urgency and strong multitasking skills.
  • Able to independently problem-solve and prioritize tasks.
  • Proficient in Microsoft Office Suite; familiar with Zoom.
  • Excellent interpersonal skills and demonstrated experience using discretion with confidential information.
  • Hybrid with the ability to work from our office in Atlantic Station 2-3x/week, preferred