Office Manager

2 weeks ago

Doral, United States RPL International Group Full time

We are seeking an experienced and highly organized Office Manager to oversee administrative operations at our Miami office. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced environment. The Office Manager will play a crucial role in maintaining efficient office procedures, supporting staff members, and contributing to the overall success of our team.


Responsibilities:


  • Manage daily office operations, including answering phones, responding to emails, and handling correspondence.
  • Coordinate administrative activities, such as scheduling appointments, arranging meetings, and preparing agendas.
  • Oversee office supplies inventory and procurement, ensuring adequate stock levels and cost-effective purchasing.
  • Maintain office cleanliness and organization, delegating tasks to support staff as needed.
  • Assist with onboarding new employees, including completing paperwork, coordinating training sessions, and setting up workstations.
  • Serve as the primary point of contact for office maintenance, IT support, and other external service providers.
  • Prepare and distribute internal communications, memos, and announcements.
  • Manage office budgets and expenses, tracking spending and identifying cost-saving opportunities.
  • Support HR functions, such as maintaining employee records, processing payroll, and administering benefits.
  • Uphold company policies and procedures, ensuring compliance with relevant regulations and standards.



Qualifications:


  • Bachelor’s degree in business administration, office management, or a related field preferred.
  • Proven experience in an office management or administrative role, with a minimum of 3 years of relevant work experience.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software applications.
  • Excellent communication skills, both written and verbal, with the ability to interact professionally with staff, clients, and vendors.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
  • Demonstrated leadership abilities, including the capacity to motivate and mentor office support staff.
  • Knowledge of HR policies and procedures, payroll processing, and basic accounting principles.
  • Ability to adapt to changing priorities and handle confidential information with discretion.
  • Familiarity with the staffing industry or recruitment processes is a plus.


Benefits:


  • Competitive salary commensurate with experience
  • Comprehensive health, dental, and vision insurance plans
  • Retirement savings options, including 401(k) with employer match
  • Paid time off and company holidays
  • Professional development opportunities
  • Dynamic and collaborative work environment

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