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Administrative Coordinator

3 months ago

Gatlinburg, United States Ryman Hospitality Properties Full time

Responsibilities

  • Assist with daily administrative work and general office functions, including ordering office supplies, submitting invoices for payment, and maintaining files and tracking systems.
  • Support the administrative functions for the various operations departments (i.e., Private Events and F&B) with billing and general reporting. Code invoices and expense card statements for approval and maintain and submit monthly accruals.
  • Assist in sourcing candidates for hourly positions and schedule interviews.
  • Monitor and ensure hiring leaders and new hires are compliant with government I-9 and E-Verify regulations.
  • Maintain employee time records to ensure employees are compensated appropriately and timely.
  • Track personnel-related items such as attendance, performance reviews and benefit payments.
  • Ensure employee paperwork and personnel transactions are completed per company policy.
  • Assist with the administration, development and implementation of employee engagement, retention and appreciation efforts.
  • Support the venue's training programs by tracking and monitoring the completion of training and required certifications.
  • Track routine equipment maintenance needs and required building inspections.
  • Perform periodic internal building, health and safety audits to maintain compliance. Partner daily with venue leadership and external auditors when on-site.
  • Maintain organization of the office, supplies and equipment.
  • Appropriately direct employee inquiries to venue and Company leadership.
  • Perform other duties as assigned.


Qualifications

Education

  • High school diploma or equivalent required

Experience

  • 2+ years related experience required

Knowledge, Skills and Abilities

  • Strong interpersonal, written and verbal communication skills
  • Excellent attention to detail and commitment to providing high-quality work
  • Proficient in Microsoft Office and ability to learn new systems