Contracts Coordinator

2 weeks ago

Gatlinburg, Tennessee, United States Hilton Grand Vacations Full time
Job Description

We are seeking a highly organized and detail-oriented Contracts Coordinator to join our team at Hilton Grand Vacations. As a key member of our contract department, you will play a crucial role in ensuring the accuracy and efficiency of our contract documents.

Key Responsibilities:
  • Prepare and generate contracts and related closing documents accurately and in a timely manner
  • Verify data entry through our company software and program systems reviewing documents
  • Process payments for various transactions, ensuring payment is made to the appropriate project
  • Process and handle rescission/cancellation, as needed
  • Acquire credit card authorizations and retrieve credit reports for all sales, if applicable
  • Generate closing reports and financial closing sheets, as needed
  • Work on developing their contracts knowledge for all contract-type transactions
  • Complete prescribed activities daily as noted on opening and closing checklists
  • Be proactive and intuitive to the needs of the contract department and provide assistance to the team members, as needed
  • Work closely and maintain a professional relationship with Quality Assurance department to acquire necessary documentation to complete contract files in a timely manner
Requirements:
  • High School Diploma/GED
  • At least 1 year of administrative/clerical experience in a professional environment
  • Excellent computer skills with accuracy and speed. Proficient in Microsoft Excel and Word
  • Able to work a varying schedule including regular weekends and holidays
  • Reliable, strong attention to detail, ability to multitask, ability to work in a fast-paced environment and strong organizational skills
  • High level of professionalism and the ability to handle stressful situations with the highest integrity
  • Strong customer service skills
  • Positive demeanor
Preferred Qualifications:
  • BA/BS/Bachelor's Degree
  • Timeshare/Vacation Ownership experience
  • Contract preparation skills
  • Familiarity with mortgage loan documentation, credit review and deeding
  • Experience with Chorus and Voice systems

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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