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General Contractor Front Desk Admin

2 months ago

New York, United States Northland Associates, Inc. Full time

Company Description

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Role Description

This is a full-time on-site role as a General Contractor Main home office Front Desk Admin at Northland Associates, Inc. located in the Greater Syracuse-Auburn Area. The role involves handling front desk operations, greeting visitors, answering phone calls, responding to emails, scheduling appointments, and providing administrative support to the team.


Qualifications

  • Excellent communication and interpersonal skills
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Strong organizational and multitasking abilities
  • Attention to detail and problem-solving skills
  • Previous experience in an administrative or customer service role is a plus
  • Greeting guests: Welcoming visitors and contractors in a friendly and professional manner 
  • Answering and routing phone calls, responding to emails, and providing basic information 
  •  Handling mail and deliveries: Organizing incoming and outgoing mail and deliveries 
  •  Ensuring all the necessary supplies, meetings and services are scheduled timely
  • Maintaining records and files for the company's projects, bids, and other records
  • Organizing meeting rooms and assisting with setting up for meetings and events 
  •  Providing refreshments: Providing refreshments for visitors and contractors 
  • Maintaining office security by following safety procedures and controlling access via the reception desk