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HR Assistant

2 months ago

Grand Rapids, United States iMPact Business Group Full time

Our client specializes in commercial and residential electrical work for schools, commercial and municipal buildings along with outside line and substation construction is looking for an HR Assistant.


Location: North side of Grand Rapids and is 100% onsite M-F

This is an 8-month contract position with the potential of extending or converting to an FTE.


Position Summary:

  • The Human Resources Assistant is responsible for supporting various organization initiatives and managing administrative tasks within the human resources function.


Responsibilities:

  • Ensure timely and appropriate handling of incoming requests from employees and vendors via email, phone, and mailbox, directing them to the relevant resources as needed.
  • Conduct regular audits of employee files in the HRIS to ensure accuracy and completeness, making necessary updates and changes.
  • Assist in maintaining accuracy and currency of policies, procedures, SOPs, and office posters.
  • Facilitate corporate employee onboarding and offboarding processes, ensuring all necessary clearance is obtained and employment verification is completed.
  • Compile and consolidate reports and forms for various purposes such as open enrollment, ACA tracking, and EEO-1 reporting, ensuring accuracy and compliance.
  • Direct employees to appropriate resources for assistance with benefits-related inquiries and guide them through the process
  • Conduct annual open enrollment procedures, including distributing forms, tracking information, and submitting necessary documentation to relevant companies.
  • Handle ACA reporting for corporate employees on a monthly basis, extracting and inputting data into the HRIS system.
  • Prepare and submit EEO-1 reports annually for all divisions, ensuring compliance with government regulations.
  • Maintain and update employee files in the HRIS/payroll system regularly to ensure accuracy and completeness.
  • Manage the process of requesting badges for field employees, including background checks and clearance procedures.
  • Handle corporate verification of employment requests received via email, mail, or fax.
  • Order and distribute labor law posters for all buildings, ensuring compliance with regulatory requirements.
  • Assist in the creation and revision of HR policies and processes, collaborating with HR business partners to improve efficiency and effectiveness.


Qualifications:

  • Proven experience, 1-2 years, as an HR Coordinator or similar administrative role.
  • Familiarity with HR/Payroll software(Paycom) and recruitment tools.
  • Excellent organizational and time-management skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Proficiency in Microsoft 365 Office Suite (Word, Excel, PowerPoint).
  • HS Diploma, Associates or Bachelor's preferred.