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Administrative Support Specialist I

4 weeks ago

Stillwater, United States Oklahoma State University Full time
Position Details

Req ID:

req18041

Position Title:

Administrative Support Specialist I - Sr

Position Type:

Staff Full-Time

Position Number:

AS6974

OSU Campus:

Stillwater

Department:

Fire Service Training

Location Address:

1723 W Tyler
Stillwater, Oklahoma, 74078
United States

Hiring Supervisor:

Jeremiah Snell

Hiring Range
(Contingent upon available funding):

13.50 - 20.00, Hourly

Work Schedule:

Mon-Fri 8am-5pm, weekends and evenings as needed

Faculty Appt Period:

Job Summary:

We are seeking a dedicated and efficient Office Assistant to support our Emergency Medical Services (EMS) program. The successful candidate will handle a variety of administrative tasks and provide excellent customer service. This role is ideal for someone who is detail-oriented, organized, and eager to contribute to a vital public service.

Key Responsibilities:
Database Management: Enter and maintain accurate records in the EMS database.
Order Processing: Receive and process online orders efficiently.
Instructor Support: Assist CPR and EMS instructors with course requests and documentation.
Office Administration: Perform general office filing and manage ordering and inventory of supplies.
Customer Service: Handle inquiries via telephone with professionalism and proper etiquette.
First Aid Training: Participate in training to deliver basic first aid and CPR classes if not already certified.

Training:
Candidates who are not already trained in first aid and CPR will receive training to become certified instructors capable of teaching these essential skills.

Join our team and contribute to a program that saves lives and supports the community's health and safety. If you meet the qualifications and are passionate about providing exceptional administrative support, we encourage you to apply.

Special Instructions to Applicants

Education & Experience

Position Qualifications:

Required Qualifications:

High School/GED

1 year of customer service experience. Post-secondary education may be substituted for years of experience.

Typing Proficiency: Ability to type accurately and efficiently.
Software Proficiency: Experience with Microsoft Word, Adobe, and Excel.
Telephone Etiquette: Professional and courteous phone handling skills.
Data Entry: Strong attention to detail and accuracy in data entry tasks.
Office Organization: Ability to manage office filing and inventory tasks effectively.

Ability to lift 50lbs

Preferred Qualifications:

5 years of customer service experience. Post-secondary education may substitute for years of required experience.

2 years Emergency Medical Services experience

EMS Certifications

Basic understanding of Emergency Services is highly desirable.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.Learn More