Event & Catering Coordinator
4 weeks ago
Trustpoint is excited to partner with an Am Law 100 firm in their search for a Event & Catering Coordinator, on a direct hire basis, to support the firm's clients, partners and associates in scheduling and coordinating meeting and events for their Reston, VA office. Successful candidates will have 3+ years' hospitality, event coordination or concierge. Previous experience in a law firm is strongly preferred.
Responsibilities:
- Collaborate with facilities, office services and operations to ensure logistics of meeting/event set up and break down
- Place catering orders for conferences, meetings and events; ensuring timely delivery and setup and updating EMS accordingly
- Coordinate with the marketing team to ensure that specifications of meetings or events follow guidelines per client, partner or stakeholder
- Obtain and maintain current certificates of insurance for external vendors
- Schedule conference/meeting rooms, working with office services and IT to ensure that the space is appropriate for the intended use (capacity, technology capabilities, AV equipment, etc.)
- Proactively work to resolve issues that impact the team in a efficient manner
- Other duties and special projects as needed
Requirements:
- 3+ years of experience in hospitality, event coordination or concierge
- Experience and knowledge of EMS and catering ordering tools
- Prior law firm experience with events or reception (strongly preferred)
- Excellent verbal and written communication skills with all levels of attorneys and staff
- Personable, approachable with a customer service-oriented mindset, including telephone etiquette
- Professional, team-oriented mindset with exceptional attention to detail
- Able to work overtime as needed
- All candidates must be able to work at a computer screen for a sustained amount of time
Qualified and interested candidates are encouraged to submit a resume for immediate consideration. This is an exciting opportunity to join a collaborative, congenial and supportive team at a top firm with incredible benefits.
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