Administrative Assistant

4 weeks ago


McLean, United States Apex Systems Full time

Position: Administrative Assistant

Contract: 3 months initially, high potential to extend

Location: Onsite in McLean, VA (option to move to 4x onsite weekly, 1 day remote)

Pay: $16.00/hr


Description: As an Administrative Assistant in the hospitality industry, you will play a crucial role in ensuring smooth operations and providing essential support to our department. Your responsibilities will encompass various administrative tasks, with a focus on travel coordination, event planning, and calendar management.


Key Responsibilities:

1. Stationery/Stock Supply & Organization: Maintain adequate supplies of stationery and office materials. Organize stock rooms and storage areas to ensure easy access and efficient use of resources.

2. Domestic & International Travel Coordination: Assist in developing travel itineraries for leaders, including transportation arrangements, hotel reservations, and any other logistical details. Ensure travel plans are well-coordinated and meet the needs of the travelers.

3. Printing & Collateral Coordination: Manage printing tasks for various documents and collateral materials. Coordinate with vendors to ensure timely delivery and quality output.

4. Team Event Planning: Plan and organize team events, including local site visits, catering setup, and researching suitable restaurants or venues. Ensure that events run smoothly and align with the company culture.

5. Ad Hoc Projects and Research: Handle ad hoc projects and research requests from the executive team. Conduct thorough research and provide detailed reports or summaries as needed.

6. Master Team Calendar Management: Maintain and update the master team calendar, including scheduling meetings, appointments, and events. Coordinate with team members to avoid scheduling conflicts and ensure effective time management.

7. Confidentiality: Exercise discretion and confidentiality when handling sensitive information or working on confidential projects.

8. Gifting Management: Coordinate the selection, purchase, and delivery of gifts for clients, partners, and team members. Ensure that gifting aligns with company standards and values.

9. Visitor Support: Welcome and support visitors to the office, arranging necessary details such as parking, refreshments, and meeting logistics.


Qualifications:

• 3-5 years of administrative experience, preferably in the hospitality industry.

• High School Diploma or equivalent experience.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in Microsoft Office Suite and other relevant software.

• Ability to work independently and as part of a team.

• Attention to detail and problem-solving skills.

• Flexibility to adapt to changing priorities and deadlines.

• Comfortable working in a fast-paced environment.

Note: This position is based in-office and requires availability during regular business hours.



  • McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Assistant, Support, Risk, Senior, Technology, Banking


  • McLean, United States SAIC Full time

    Job ID: 2405651 **Location**:REMOTE WORK, VA, US **Date Posted**:2024-04-18 **Category**:Administration **Subcategory**:Administrative Assistant **Schedule**:Full-time **Shift**:Day Job **Travel**:No **Minimum Clearance Required**:None **Clearance Level Must Be Able to Obtain**:None **Potential for Remote Work**:No **Description** SAIC is seeking...


  • McLean, United States BAE Systems Full time

    **Job Description **BAE Systems is looking for a dynamic Functional Support Specialist/Administrator. The selected applicant will provide administrative support to the Program Management Office (PMO). The Individual will perform administrative and officer support activities for multiple managers. Duties may include, fielding telephone calls, receiving and...


  • McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Executive, Assistant, Support, Recruiting, Technology, Banking


  • McLean, United States OST, Inc. Full time

    Optimal Solutions & Technologies (OST, Inc.) is focused on excellence. We specialize in providing Management Consulting, Information Technology, and Research Development and Engineering services. The fundamental distinction of the OST team is its business knowledge in both the public and private sectors. We serve the aerospace & transportation, association &...


  • McLean, United States Ntiva, Inc Full time

    **Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? **If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - “We exist to grow each other.” Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could...


  • McLean, United States Capital One Full time

    Locations: VA - McLean, United States of America, McLean, Virginia Manager, Administrative Assistant Recruiting Roles and Responsibilities - Client management - working with senior hiring managers, Chiefs of Staff and other Professional TA Recruiting leaders to understand recruiting needs and develop targeted strategies to meet hiring goals - Leading a...


  • McLean, United States Williams Mullen Clark Dobbins PC Full time

    Job DescriptionJob DescriptionWilliams Mullen is seeking a Legal Administrative Assistant with at least 8 years of experience to support attorneys in our Tysons office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills,...


  • McLean, United States Ntiva, Inc. Full time

    **Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? **If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - “We exist to grow each other.” Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could...


  • McLean, United States PINK BLINDS & SHUTTERS INTERIORS Full time

    Responsibilities: - Assist the sales and marketing team in executing various marketing initiatives and campaigns - Conduct market research and analysis to identify trends and opportunities - Assist with marketing automation processes and workflows - Collaborate with the creative team to create engaging content for digital marketing channels - Assist with...


  • McLean, United States TLA Inc Full time

    Level III Finance Administrators perform a full range of comprehensive financial administrative support in the areas of general finance. Provide information and guidance to team members on CFO processes, policy interpretation, workflow, and work unit priorities. Performs the full range of financial activities and analysis to support management, staff, and...


  • McLean, United States TLA Inc Full time

    Level III Finance Administrators perform a full range of comprehensive financial administrative support in the areas of general finance. Provide information and guidance to team members on CFO processes, policy interpretation, workflow, and work unit priorities. Performs the full range of financial activities and analysis to support management, staff, and...


  • McLean, United States Hexaware Technologies Full time

    Position: Middleware Administrator With IBM MQLocation: McLean, VA (5 Days onsite & 24x7 Rotational)Skills Needed- APIGEE, WebLogic, MiddlewareMiddleware Apps to define, build and support the architecture and tools used by customer application development teams, toprovide architecture support, standards, production control and application server...


  • McLean, United States Hexaware Technologies Full time

    Position: Middleware Administrator With IBM MQLocation: McLean, VA (5 Days onsite & 24x7 Rotational)Skills Needed- APIGEE, WebLogic, MiddlewareMiddleware Apps to define, build and support the architecture and tools used by customer application development teams, toprovide architecture support, standards, production control and application server...

  • Office Administrator

    22 hours ago


    McLean, United States Ames & Gough Full time

    Company DescriptionAmes & Gough is an industry-focused specialty insurance brokerage founded in 1992. With offices in McLean, VA, Boston, Orlando, FL, Philadelphia, PA, and Washington, D.C., we serve clients domiciled in 50 states and consult on risk and insurance issues globally. Our CLIENT FIRST philosophy is built on industry expertise, service by senior...


  • McLean, United States Visionary Innovative Technology Solutions LLC Full time

    ROLE -Middleware Administrator With IBM MQLocation – McLean, VA (Onsite 5 days)Duration-6+ MonthJob Description:Middleware Apps SME to define, build and support the architecture and tools used by customer application development teams, to provide architecture support, standards, production control and application server administration area....


  • McLean, United States Visionary Innovative Technology Solutions LLC Full time

    ROLE -Middleware Administrator With IBM MQLocation – McLean, VA (Onsite 5 days)Duration-6+ MonthJob Description:Middleware Apps SME to define, build and support the architecture and tools used by customer application development teams, to provide architecture support, standards, production control and application server administration area....


  • McLean, United States Hexaware Technologies Full time

    Position -Middleware Administrator With IBM MQ 267037Location :: McLean, VA- (5 Days onsite & 24x7 Rotational) Shift :- Rotational (Shift 1 (8 AM – 5 PM), Shift 2 (4 PM – 1 AM), Shift 3 (12 AM – 9 AM)) Required Skill Set- Middleware, IBM MQ, OpenShift, OCP. Middleware Apps SME to define, build and support the architecture and tools used by customer...


  • McLean, United States Hexaware Technologies Full time

    Position -Middleware Administrator With IBM MQ 267037Location :: McLean, VA- (5 Days onsite & 24x7 Rotational) Shift :- Rotational (Shift 1 (8 AM – 5 PM), Shift 2 (4 PM – 1 AM), Shift 3 (12 AM – 9 AM)) Required Skill Set- Middleware, IBM MQ, OpenShift, OCP. Middleware Apps SME to define, build and support the architecture and tools used by customer...

  • Cloud Administrator

    6 days ago


    McLean, United States Cornerstone Defense Full time

    Title: Cloud Administrator Location: McLean, VA *Clearance: *Active TS/SCI w/ Polygraph needed to apply * Company Overview: Cornerstone Defense is the Employer of Choice within the Intelligence, Defense, and Space communities of the U.S. Government. Realizing early on that our most prized assets are our employees, we continually focus our attention on...