Legal Administrative Assistant

3 weeks ago

McLean, United States Williams Mullen Clark Dobbins PC Full time
Job DescriptionJob Description

Williams Mullen is seeking a Legal Administrative Assistant with at least 8 years of experience to support attorneys in our Tysons office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point and Outlook is essential. Litigation experience and familiarity with State and Federal Court procedures and e-filing are preferred.

Job Description:

  • Prepares and edits complex correspondence and legal documents in an accurate and timely manner. Advanced software and formatting skills to include formatting briefs, TOCs, TOAs, updating spreadsheets and formulas, PPTS, PDFs and flow charts. Documents can include handwritten drafts, rough notes or dictated text from attorneys.
  • Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (iManage/Filesite) and comparison software (Workshare) or other storage and comparison softwares.
  • Experience creating exhibit lists, binders and compiling documents for trials/mediations.
  • Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
  • Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
  • Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
  • Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
  • Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
  • Prepares client bill drafts, final bills and cover letters (Aderant experience a plus).
  • Prepares forms for expense reports, check requests and other financial-related documents.
  • Reviews and routes incoming mails.
  • Communicates with clients, attorneys and court personnel in a timely and effective manner.
  • Greet clients, guests and visitors and welcomes them to the firm.
  • Communicates with other administrative team members in Richmond regarding building issues, records or any other administrative needs.
  • Assists the records department, library and administrative director with items as needed.
  • Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.

  • Senior Administrative Assistant

    5 days ago

    McLean, United States Capital One Full time

    West Creek 7 (12077), United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Card Legal Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You...

  • Legal Assistant

    4 weeks ago

    McLean, United States Robert Half Full time

    Position: Patent Legal/Administrative Assistant Location: McLean, VA Type of Role: Full-Time/Permanent Responsibilities: Assisting with firm’s Foreign Filing and US docket, Filing PCT applications and US domestic and national phase applicationsTimely seeking foreign filing licenses, and instructing overseas attorneys on PCT nationalizations and Paris...

  • Legal Assistant

    4 weeks ago

    McLean, United States Robert Half Full time

    Position: Patent Legal/Administrative Assistant Location: McLean, VA Type of Role: Full-Time/Permanent Responsibilities: Assisting with firm’s Foreign Filing and US docket, Filing PCT applications and US domestic and national phase applicationsTimely seeking foreign filing licenses, and instructing overseas attorneys on PCT nationalizations and Paris...

  • Legal Assistant

    4 weeks ago

    McLean, United States Robert Half Full time

    Position: Patent Legal/Administrative Assistant Location: McLean, VA Type of Role: Full-Time/Permanent Responsibilities: Assisting with firm’s Foreign Filing and US docket, Filing PCT applications and US domestic and national phase applicationsTimely seeking foreign filing licenses, and instructing overseas attorneys on PCT nationalizations and Paris...

  • Administrative Assistant

    1 week ago

    McLean, United States The MITRE Corporation Full time

    Why choose between doing meaningful work and having a fulfilling life? At MITRE, you can have both. That's because MITRE people are committed to tackling our nation's toughest challenges—and we're committed to the long-term well-being of our employees. MITRE is different from most technology companies. We are a not-for-profit corporation chartered to work...

  • Senior Analyst Legal Operations

    4 days ago

    Mclean, United States Hilton Worldwide Full time

    * This role is based at our corporate office in McLean, VA* This is your chance to be a part of a world-class in-house legal team poised to deliver a cutting-edge contracting experience to the enterprise. As a Senior Analyst, Legal Operations, you will bring your technical skills to a hospitality company with an award-winning culture. On the Legal...

  • Senior Administrative Assistant

    4 weeks ago

    McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Assistant, Support, Risk, Senior, Technology, Banking

  • Education and Administrative Assistant

    5 days ago

    McLean, United States Tutoring Club of McLeanN. ArlingtonFalls Church Full time

    **Experienced Education and Administrative Assistant**:Weekday mornings free! **About Us**: Tutoring Club is proud to be an equal opportunity workplace dedicated to pursuing and hiring a diverse workforce. Voted Best Tutoring Service, Best SAT/ACT Test Prep Provider, Best College Advisor, and a Best Enrichment Program by the readers of _The Sun Gazette _and...

  • Administrative Support Assistant Iii

    1 month ago

    McLean, United States Capital One Full time

    Center 3 (19075), United States of America, McLean, Virginia Administrative Support Assistant III Capital One is looking for an exceptionally bright, multitasking, and self-motivated Administrative Support Assistant III to support 4 to 5 executives in a fast-paced tech-savvy environment.You will partner with multiple executives to handle administrative...

  • Senior Administrative Assistant

    4 weeks ago

    McLean, United States Capital One Financial Corporation Full time

    You are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives complex schedules through prioritization and organiza Administrative, Administrative Assistant, Executive, Assistant, Support, Recruiting, Technology, Banking

  • Executive Administrative Assistant

    1 week ago

    Mclean, United States Ntiva Full time

    Are you looking for limitless career opportunities? Do you have a growth mindset, and like to take initiative? If yes, then Ntiva is the right place for you! At Ntiva, we have a saying - "We exist to grow each other." Our focus is helping each other, our clients and our families grow both personally and professionally. Sound like something you could get in...

  • HR Administrator

    4 days ago

    McLean, United States Xcelerate Solutions Full time

    Description HR Administrator Xcelerate Solutions is seeking an HR Administrator, you will play a crucial role in supporting our HR department's operations. Your responsibilities will encompass various aspects of data entry, HRIS maintenance, assisting with onboarding and offboarding processes, and managing a high-volume HR inbox. Come join our award-winning...

  • Executive Administrative Assistant

    1 day ago

    McLean, United States MorganFranklin Consulting Full time

    **Own Your Career** We deliver unparalleled opportunities to drive your career advancement and we have a rewarding employee culture to support it. Now is the time to truly own your career and deliver real value to some of the world's most valuable Fortune 100 brands, growth companies transforming their industries, and mid-market firms that need help...

  • Contracts Administrator

    3 days ago

    McLean, United States Fusion Technology LLC Full time

    Job DescriptionJob DescriptionWho is Fusion Technology?  Fusion Technology is a performance-driven HUBZone Small Business concern residing in the heart of the beautiful mountainsides of West Virginia, steps away from the Federal Bureau of Investigation's Criminal Justice Information Services Division's Headquarters. Founded in 2007 by an...

  • Legal Contracts Analyst, Senior

    4 days ago

    Mclean, United States Booz Allen Hamilton Inc. Full time

    Legal Contracts Analyst, Senior Key Role: Provide advice and counsel to senior business leadership on substantive contract compliance requirements across the contract lifecycle, with a primary focus on Organizational Conflicts of Interest (OCI) risk mitigation. Draft formal risk mitigation documents, guidance, and correspondence in accordance with legal...

  • Administrative Assistant III

    5 days ago

    Mclean, United States General Dynamics Full time

    Responsibilities for this Position Location: USA VA McLean - Customer Proprietary (VAC393) Full Part/Time: Full time Job Req: RQ171900 Type of Requisition: Regular Clearance Level Must Currently Possess: Top Secret SCI + Polygraph Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Suitability: Public Trust/Other Required: Job...

  • Administrative Assistant III

    4 days ago

    Mclean, United States NES Associates Full time

    Type of Requisition: Regular Clearance Level Must Currently Possess: Top Secret SCI + Polygraph Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph Suitability: Public Trust/Other Required: Job Family: SCA Job Qualifications: Skills: Communication, Microsoft Office, Office Administration Certifications: Experience: 3 + years of...

  • Administrative Assistant III

    4 days ago

    McLean, United States General Dynamics Information Technology Full time

    **Req ID:** RQ171900 **Type of Requisition:** SCA **Clearance Level Must Be Able to Obtain:** Top Secret SCI + Polygraph **Job Family:** SCA **Skills:** Communication,Microsoft Office,Office Administration **Experience:** 3 + years of related experience **US Citizenship Required:** Yes **Job Description:** Discover a career that is...

  • Senior Contract Administrator

    5 days ago

    McLean, United States ValidaTek, Inc. Full time

    Company OverviewAt ValidaTek, we modernize and optimize IT services to solve some of the most critical challenges facing federal civilian and defense agencies. From customers to partners to top-talent employees, ValidaTek puts people first, empowering them to exceed expectations and transform government organizations. Our success starts and ends with our...

  • Senior Contract Administrator

    5 days ago

    McLean, United States ValidaTek, Inc. Full time

    Company OverviewAt ValidaTek, we modernize and optimize IT services to solve some of the most critical challenges facing federal civilian and defense agencies. From customers to partners to top-talent employees, ValidaTek puts people first, empowering them to exceed expectations and transform government organizations. Our success starts and ends with our...