Import/Export Disbursement Coordinator

4 weeks ago

Solon, United States TechnoSmarts, Inc. Full time

TechnoSmarts has a Contract Import/Export Disbursement Coordinator position available with their well respected & Global Manufacturing Client located in Solon, OH. This is a 12 month Contract, On-site in Solon, OH. This contract has potential for extension.


The coordinator is responsible for validating, resolving disputes, and auditing freight bills for import and export vendors. This position will collaborate with our Supply Chain organization to investigate and resolve payment issues and disputes for ocean, dray, and customs broker vendors. Additionally, the Coordinator will be responsible for maintaining vendor statements of account (SOAs) and ensuring accurate and timely payments. This role will also serve as the liaison between different aspects of the business and the Accounts Payable department.


PRIMARY RESPONSIBILITIES:

• Exception management of import and export freight and customs clearing payment charges.

• Manage ocean and dray vendor accounts, as well as other vendors related to import and export, ensuring timely resolution of disputes and exceptions in compliance with contractual terms.

• Conduct root cause analysis and problem-solving for disputed or rejected items, identifying and implementing process improvements to ensure vendors are paid on time without deductions or short-pays, and in compliance with contractual terms. Problem-solving may require collaboration with other areas within the Inter Market Supply team (IMS).

• Provide insights on vendor billing performance.

• Collaborate cross-functionally to ensure proper maintenance of freight conditions on purchase orders.

• Act as a liaison between the Import and Export team, procurement, vendors, and the accounts payable team to resolve disputed items.

• Reconcile various accounts by identifying errors in postings or omissions.

• Handle all vendor correspondence related to SOAs, ensuring consistent and timely follow-ups.


REQUIREMENTS AND MINIMUM EDUCATION LEVEL:

• Associate degree minimum, undergraduate degree preferred, preferably in Finance, Accounting, Supply Chain, or Business.

EXPERIENCE:

• Experience in accounting, accounts payable, accounts receivable, and customer service preferred.

• Familiarity with SAP preferred.

• Knowledge of transportation processes.


SKILLS:

• Excellent oral and written communication skills.

• Ability to work in a team-based environment.

• Strong analytical and organizational skills.

• Proficiency in Excel, Word, and Outlook.

• Self-motivated and capable of multitasking.

• Strong initiative to solve issues and overcome barriers.

• Understanding of transportation systems and billing complexities.

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