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Executive Assistant to Chief Executive Officer

3 months ago

Chicago, United States Mack & Associates, Ltd. Full time

A premier construction firm is on the hunt for a dynamic and highly organized Executive Assistant to become the driving force behind the CEO’s success. This role calls for a proactive, detail-oriented professional who thrives in a fast-paced environment and takes pride in their ability to keep everything on track. If you have a passion for the construction industry, an unwavering commitment to excellence, and a talent for making things happen seamlessly, then this is the opportunity you’ve been waiting for. With hybrid flexibility and a competitive salary range of $85-120k, commensurate with experience, this position offers not just a job, but a chance to make a significant impact.


Key Responsibilities of the Executive Assistant to the CEO:

  • Elevate the CEO’s productivity by expertly managing calendars, scheduling meetings, and handling all communications with precision
  • Orchestrate complex travel itineraries, covering everything from flights and accommodations to ground transportation. Manage travel expense reports with accuracy and efficiency
  • Lead the coordination of executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Plan and execute company events and executive off-sites with flair
  • Prepare, proofread, and polish reports, presentations, and other documents to perfection. Keep confidential files and records impeccably organized
  • Collaborate with the CEO on special projects, tracking progress and meeting deadlines with ease. Work closely with internal teams to drive successful project execution
  • Act as the CEO’s communication hub, maintaining clear and timely interactions with internal and external stakeholders
  • Dive deep into research, gathering data to inform the CEO’s decisions. Prepare insightful reports and summaries that support strategic planning
  • Handle the CEO’s expense reports, budget tracking, and financial documentation with meticulous attention to detail
  • Cultivate and maintain strong relationships with key stakeholders, facilitating collaboration across the organization
  • Anticipate the CEO’s needs, tackle issues head-on, and deliver innovative solutions to keep operations running smoothly


Qualifications of the Executive Assistant to the CEO:

  • At least 5 years of experience as an Executive Assistant, with a proven track record of supporting C-level executives in the construction or a related industry
  • A Bachelor’s degree in Business Administration, Communications, or a related field is preferred
  • Exceptional organizational prowess, a sharp eye for detail, and the ability to juggle multiple priorities in a fast-paced setting. Top-notch written and verbal communication skills
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
  • Discreet, professional, and trusted to handle sensitive information with the utmost confidentiality
  • Familiarity with the construction industry and its unique demands is a plus


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