Finance Specialist

2 months ago

Bloomfield, United States Ascendo Resources Full time

The Finance Specialist will play a crucial role in managing various accounting tasks, with a primary focus on handling and reconciling accounts payable, processing expense reports, and overseeing payroll functions. This role includes ensuring all insurance policies are active and adequately covered for assigned services, as well as coordinating with referral agencies for coverage and authorizations. Additionally, the Specialist will be responsible for submitting claims and rectifying rejected billing claims for resubmission. If this is the right role for you, Apply Today


Key Responsibilities

  • Payment and Expenditure Management: Track all payments and expenditures, including payroll, purchase orders, invoices, and statements.
  • Reconciliation: Verify entries and compare system reports to balances to reconcile processed work.
  • Record Maintenance: Maintain historical financial records meticulously.
  • Payroll Administration: Verify expense reports and prepare paychecks to ensure accurate employee compensation.
  • Vendor Payments: Schedule and manage vendor payments, ensuring outstanding credits are addressed and responding to vendor inquiries regarding financial matters.
  • Financial Reporting: Prepare detailed analyses of accounts and generate comprehensive monthly reports.
  • Process Improvement: Continuously seek opportunities to enhance the payment process.
  • Invoice Processing: Calculate and post business transactions, process invoices, verify financial data for accounts payable, and provide clerical support for financial obligations.
  • Invoice Verification: Address any discrepancies in invoice items, prices, or receiving signatures.
  • Payment Data Management: Gather and verify information regarding invoice payments.
  • Invoice Assembly: Compile and dispatch invoices for payment.
  • Payment Approval: Review and approve invoices and requisitions for payment, correcting any rejected claims for resubmission.
  • Vendor Records: Check vendor files for previous payments and assign voucher numbers accordingly.
  • Document Management: Maintain copies of vouchers, invoices, and necessary correspondence.
  • Voucher Preparation: Prepare vouchers, including invoice numbers, dates, vendor addresses, item descriptions, amounts, and coding per accounting policies.
  • Report Typing: Type periodic reports and other records as needed.
  • Insurance Management: Ensure all insurance policies are current and follow up with necessary parties for renewals.
  • Meetings and Training: Participate in company meetings and training sessions as required.
  • Transaction Reconciliation: Reconcile all financial transactions, including credit card, bank, and payroll, in QuickBooks.

Skills

  • QuickBooks Preferred
  • Computer Skills: Proficient in Microsoft Word and Excel within a Windows environment.
  • HRIS Expertise: Skilled in time and labor management within HRIS (experience with Paylocity is a plus).
  • Bookkeeping Skills: Strong bookkeeping abilities.
  • Financial Acumen: Understanding of payments, accounting, and budgeting processes.


Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability the basis of disability.

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