Administrative Assistant

4 weeks ago

Fairfield, United States Phillip Jeffries Full time
Are you a proactive, detail-oriented professional with a passion for excellence? Do you thrive in fast-paced environments and love being the right hand to top executives? If so, we have the perfect opportunity for you

We are seeking a highly motivated Executive Assistant to support our senior leadership team. In this role, you will be at the heart of our operations, ensuring seamless communication, managing complex schedules, and handling confidential information with the utmost discretion. Your organizational skills and ability to anticipate needs will be crucial in helping our executives stay focused on strategic initiatives.

If you're ready to take on a challenging and rewarding role where no two days are the same, apply now and become a key player in our success story

What you will be doing:
  • Serve as a trusted support system to the executive offering reliable assistance in various capacities.
  • Act as a liaison between the executive and internal/external stakeholders, ensuring smooth communication and coordination.
  • Manage complex calendars, including scheduling meetings, arranging appointments, and proactively resolving conflicts.
  • Prepare meeting materials, agendas, and presentations, ensuring the executive ais well-prepared and informed.
  • Collaborating with the executive on travel arrangements, assisting with hotel accommodation and other travel logistics, to ensure efficient and hassle-free trips.
  • Conduct research and gathering relevant information for the executive to support decision-making processes.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Coordinating and facilitating cross-functional projects and initiatives involving the executive.
  • Collaborate with other teams and departments to streamline processes and enhance efficiency.
  • Assist with the preparation and follow-up of executive-level meetings.
  • Manage and track expenses, ensuring accurate and timely reporting.
  • Maintaining detailed contact lists for the executive.
  • Creating, editing and proofreading various documents, including memos, reports, and correspondence.
  • Anticipating the needs of the executive and proactively providing support and solutions
  • Build positive working relationships with internal and external stakeholders on behalf of the executive.
  • Take on additional tasks and responsibilities as assigned by the executives.

Must have:
  • Minimum of 2 years' administrative experience
  • Minimum of 1 years' experience supporting senior-level role
  • Strong organizational, time management, and follow-up skills
  • Strong communication skills, both written and verbal, with active listening abilities
  • Experience with managing relationships at all levels of the organization
  • Bilingual skills - Arabic & English preferred
  • Ability to be onsite 5 days per week

Why Phillip Jeffries?

As a purpose-driven organization, we truly believe that where you work matters. We are committed to creating an organization with a higher purpose, a place where our talented team can truly flourish. Phillip Jeffries believes in creating an environment with opportunities to grow personally and financially, offering volunteer opportunities that support our community and environment as well as extending a rich benefits package to care for our most valuable assets, our team.

Compensation Benefits:
  • Competitive salary
  • Company bonus program
  • Annual Cost of Living Increase
  • Retirement Plan - company automatically contributes approximately 10% of your annual compensation

Health Benefits:
  • Medical Coverage - low cost to the employee ($30 per month)
    • Spouse/ Domestic Partner/ Civil Union Partner Coverage
    • Family Coverage
  • Health Reimbursement Account (HRA)
  • Prescription Plan
  • Dental and vision coverage
  • Tax advantages through Flexible Spending Accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars

Other PJ Perks & Benefits:
  • 16 Paid days off per calendar year
  • 10 Paid holidays
  • Detailed onboarding plans that outline 30/60/90 goals and trainings.
  • Earn Paid time off for community service - Up to 3 days per year
  • Employee Discount on PJ Wallcoverings
  • Hybrid work schedule

About Us:

Phillip Jeffries, the world's leader in natural, textured and specialty wallcoverings, has been providing award winning designs to the architectural and interior design community for over 40 years. With a diverse collection of product, Phillip Jeffries has provided luxury goods that grace the walls of properties such as the Wynn Hotel in Las Vegas and the Barney's New York stores as well as luxurious homes throughout the world. To learn more about Phillip Jeffries, please visit us at www.phillipjeffries.com.

Phillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.Learn More

  • Administrative Assistant

    3 weeks ago

    Fairfield, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team in Fairfield, New Jersey. This role operates primarily within the Real Estate & Property industry. The Administrative Assistant will handle a range of administrative tasks such as filing, scanning, document creation, and customer service. This is a contract to permanent...

  • Administrative Assistant

    3 days ago

    Fairfield, United States OUTCOMES SUPPORTING LIVING LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your...

  • Administrative Assistant

    3 days ago

    Fairfield, United States Lion Visual LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...

  • Administrative Assistant

    4 weeks ago

    Fairfield, United States OUTCOMES SUPPORTING LIVING LLC Full time

    Benefits:401(k)Bonus based on performanceCompany partiesHealth insuranceBenefits/PerksCompetitive CompensationCareer Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need...

  • Junior Administrative Assistant

    3 days ago

    Fairfield, United States Robert Half Full time

    Job DescriptionJob DescriptionA busy company in the Fairfield area is seeking a Junior Administrative Assistant to join their growing team. This Junior Administrative Assistant will get the chance to join a dynamic team that works great with each other, and with a manager who loves promoting with or in other areas of the business. The ideal Junior...

  • Administrative Assistant

    3 days ago

    Fairfield, United States The Reserves Network Full time

    Job DescriptionJob DescriptionAdministrative Assistant | $17-$20 per Hour | Day ShiftWhat Matters Most:Competitive Pay: $17-$20 per hour.Schedule: Monday – Friday, 8:00 AM – 5:00 PM.Location: West Chester, OH.Temporary-to-hire opportunity with career growth and stability.Weekly Pay with direct deposit or pay card.When you work through The Reserves...

  • Temporary Administrative Assistant III

    15 hours ago

    Fairfield, United States Solano Community College Full time

    Salary: $18.91 Hourly Location : Fairfield or Vacaville or Vallejo, CA Job Type: Temporary Job Number: Temp24AdminAsstIII Department: School of Health Sciences Opening Date: 12/04/2024 Closing Date: 6/30/2025 11:59 PM Pacific DescriptionBASIC FUNCTION: Under direction of a Dean or other assigned administrator, perform a variety of complex secretarial duties...

  • Temporary Administrative Assistant III

    1 day ago

    Fairfield, United States Solano Community College Full time

    Salary: $18.91 Hourly Location : Fairfield or Vacaville or Vallejo, CA Job Type: Temporary Job Number: Temp24AdminAsstIII Department: School of Health Sciences Opening Date: 12/04/2024 Closing Date: 6/30/2025 11:59 PM Pacific DescriptionBASIC FUNCTION: Under direction of a Dean or other assigned administrator, perform a variety of complex secretarial duties...

  • Administrative Assistant

    1 month ago

    Fairfield, United States PROFESSIONAL NDE SERVICES GROUP LLC Full time

    PNDE is seeking an Administrative Assistant to join our growing team. Our mission is to be the leading supplier of NDE services thru Professionalism, Customer Partnerships and a Unified Team. MINIMUM REQUIREMENTS: Manage Electronic and Hard Copy Files Managing IT Experience in Microsoft Office Systems (Word, Excel, Outlook, Outlook Calendar) Ability to...

  • Administrative Assistant

    3 days ago

    Fairfield, United States PROFESSIONAL NDE SERVICES GROUP LLC Full time

    Job DescriptionJob DescriptionPNDE is seeking an Administrative Assistant to join our growing team.Our mission is to be the leading supplier of NDE services thru Professionalism, Customer Partnerships and a Unified Team.MINIMUM REQUIREMENTS:Manage Electronic and Hard Copy FilesManaging ITExperience in Microsoft Office Systems (Word, Excel, Outlook, Outlook...

  • Administrative Assistant

    4 weeks ago

    Fairfield, United States PROFESSIONAL NDE SERVICES GROUP LLC Full time

    PNDE is seeking an Administrative Assistant to join our growing team.Our mission is to be the leading supplier of NDE services thru Professionalism, Customer Partnerships and a Unified Team.MINIMUM REQUIREMENTS:Manage Electronic and Hard Copy FilesManaging ITExperience in Microsoft Office Systems (Word, Excel, Outlook, Outlook Calendar)Ability to effectively...

  • Administrative Assistant

    2 months ago

    Fairfield, United States Elgen Staffing Full time

    Job DescriptionJob DescriptionOur client, a nationwide leader in pharmaceutical manufacturing, has an immediate need for experienced Administrative Assistant / Receptionist, to join their growing team in Fairfield.KEY RESPONSIBILITIES/REQUIREMENTS:Answer phones and greet people as they enter our office.Back-up receptionist and assist with customer visitsWork...

  • Administrative Assistant

    3 days ago

    Fairfield, United States BARTENDERS ACADEMY LLC Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Develop and implement organized filing systemsMulti-Week Project:Organize & File receipts, paperwork and files of the business and for the ownerAssist...

  • Administrative Assistant

    4 weeks ago

    Fairfield, United States Blue Kangaroo Packoutz Full time

    Blue Kangaroo PackoutzRESTORING MORE THAN PROPERTYFlooding. Fires. Windstorms. Hundreds of thousands of clients rely on BELFOR Property Restoration each year to rebuild their lives, homes, and businesses. We're Restoring More Than Property.With BELFOR specialists in every major metropolitan area in the USA ready to respond 24/7/365, we provide the fastest,...

  • Administrative Assistant

    4 weeks ago

    Fairfield, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionUltimate Staffing is seeking an experience administrative candidate to join our clients team located in Stamford. Our client, a leader in financial services is looking for someone with 4+ years' experience as an office admin with some background in the financial industry.What's in it for you?Salary up to $60,000Benefits...

  • Administrative Coordinator

    2 weeks ago

    Fairfield, California, United States BARTENDERS ACADEMY LLC Full time

    Are you a highly motivated and organized individual looking for a challenging role in office administration? We are seeking an Administrative Assistant to join our team at Bartenders Academy LLC.Job DescriptionThe ideal candidate will have previous experience in office administration and be able to work independently with minimal supervision. The salary for...

  • Administrative Coordinator

    2 weeks ago

    Fairfield, Ohio, United States Rainbow International Of Cincinnati Full time

    Job SummaryWe are seeking an experienced administrative assistant to join our team at Rainbow International Of Cincinnati in Fairfield. This is a full-time position that requires strong communication and organizational skills, with a focus on providing exceptional customer service and supporting the growth of our contents division.Key...

  • Administrative Assistant

    9 hours ago

    Fairfield County, United States Private Company Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistant / Project Coordinator to join our team! This is an exciting opportunity for a detail-oriented individual who will play an essential role in supporting our team and ensuring smooth operations across various departments.Responsibilities:Prepare proposals for existing and potential...

  • Community Administrator

    1 day ago

    Fairfield, United States Associa Full time

    Job Title: Community AdministratorLocation: Fairfield, NJJob Description:Come work at Associa! We are an industry leader in community association management and we are looking for a talented Administrative Assistant to join our team. If you're serious about your next move, Associa is an excellent place to grow your career. An Administrative Assistant is...

  • Administrative Coordinator

    2 weeks ago

    Fairfield, California, United States BARTENDERS ACADEMY LLC Full time

    Job Description OverviewWe are a vibrant organization focused on delivering exceptional training and development programs for bartenders and industry professionals. Our ideal candidate will be a skilled Administrative Assistant who can support our team by handling a variety of administrative tasks, including bookkeeping, scheduling appointments, and...