Lead Administrative Assistant

4 weeks ago

Wood Village, United States Carvana Full time

About UsADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Auto Auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more.We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do.We're excited about the future As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles We are looking for great people who want to take this journey with us Get a sneak peek into life at ADESARole and Team* Reporting to the Department Manager, provide administrative support in accordance with corporate guidelines to ensure maximum dollar sales volume in the most profitable way possible. Perform all duties assigned by the Manager. Serves as a point of contact for customers and employees in manager's absence. Must know, practice and ensure that company policies and procedures and state or federal laws are followed at all times.Responsibilities* Provide prompt and courteous service: both on the phone and in person.* Demonstrate friendliness and proper phone etiquette with every customer.* Maintain a professional appearance and work area consistent with the Handbook.* Make sure customers receive prompt, efficient and courteous attention for all contacts and transactions.* Be familiar with procedures for handling all aspects of customer complaints or disputes.* Resolve any customer complaints in a friendly, courteous manner. Advise the Manager of all serious complaints or incidences.* Compile information needed for various reports and assist in coordinating project-oriented duties at the direction of the Manager.* Maintain various files and confidential data; produce confidential reports and correspondence for the Manager.* Serves as the point person for employees and customers and is the Manager Back up for all office duties.* Trains Administrative Assistant on the department office tasks.* May be responsible for purchasing office equipment for various departments.* Practice and promote teamwork at all times. Set a good personal example of attitude and performance.* Maintain a good flow of communication with the department personnel.* Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdown and maintenance needs immediately.* Make sure all area conditions do not threaten employee or customer safety. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately.Qualifications* Must be at least eighteen (18) years of age.* Must be qualified to operate a motor vehicle and possess a valid driver's license.* A minimum of (3) three years of office assistance and/or customer service experience preferred.* Previous auction experience preferred. Automotive background would be helpful.* Strong computer ability with knowledge in Google Suites or Microsoft Office Suite including Word, Excel and Outlook.* Ability to work independently and exercise good business judgment and discretion to analyze and address opportunities.* Well-organized and responsible with an aptitude in problem-solving.* Strong multitasking skills along with the ability to adapt to changing work environments.* Excellent verbal and written communication skills in English.* Demonstrate ability to learn, retain and articulate product related information and provide unscripted responses on appropriate subject matter.* Must have the ability to physically operate vehicle equipment and tools.ADESA Benefits and PerksCompetitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And MoreOther RequirementsTo be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.* The physical activity requirements of the position range from Light Physical Work.* Constant - standing, watching, touching and fingering, listening* Frequent - talking* Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions.Physical Working ConditionsThis position is subject to inside environmental working conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations.* Note: Refer to the Handbook and Policy Manuals for important addendum requirements to all job descriptions. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs.Legal StuffHiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship.ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories.Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Learn More

  • Health Information Administration Lead

    2 weeks ago

    Queens Village, New York, United States State of New York Full time

    We are seeking a highly skilled Health Information Administration Lead to join our team at the State of New York. In this role, you will supervise Health Information Management Technicians and support staff in implementing a facility health information management program.The successful candidate will have current certification by the American Health...

  • Administrative Assistant

    4 weeks ago

    Jersey Village, United States Meador Staffing Full time

    Meador Staffing has partnered with a metal fastener company to find a motivated Administrative Assistant. Pay $16.00 Mon.-Fri. 8-5 PMDUTIES AND RESPONSIBILITIES:Answers and screens telephone calls in a professional and timely manner; takes accurate m Administrative Assistant, Administrative, Assistant, Staffing Learn More

  • Administrative Assistant

    4 weeks ago

    Greenwich Village, United States Withersworldwide Full time

    The roleThe Administrative Assistant position at Withers Bergman LLP provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be...

  • Administrative Assistant

    4 weeks ago

    Elk Grove Village, United States Per Sé Group Full time

    As an administrative assistant, you' re a person who can make it all happen. You' re the one scheduling the big meetings, getting the critical documents to the right people at the right time, and you' re the one maintaining the order that the company Administrative, Assistant, Administrative Assistant, Staffing, Systems, Office Learn More

  • Administrative Assistant- Maintenance

    1 month ago

    Snowmass Village, United States CoralTree Residences Snowmass Full time

    OverviewCompany Overview: At CoralTree, we serve from the heart - always and in all ways. We aim to make a meaningful difference in every interaction, believing that genuine connection is what people value most. Our commitment is to infuse humanity into everything we do, driving creativity and innovation that creates real value. Our team members are the soul...

  • Administrative Assistant

    2 days ago

    Elk Grove Village, United States McNichols Company Full time

    With 19 service centers nationwide, McNICHOLS CO. is North America's leading supplier and fabricator of "Hole Products", including Perforated and Expanded Metals, Wire Mesh, and Designer Metals, as well as a complete line of Grating and Flooring Products. Founded in 1952 by the late Robert L. McNichols, the Company was established on strong values, high...

  • Administrative Assistant

    3 weeks ago

    Elk Grove Village, Illinois, United States Ascension Full time

    Critical Care Unit Administrative AssistantWe are looking for an experienced Administrative Assistant to join our Critical Care Unit team at Ascension Illinois. This role will provide critical support to our clinical staff, ensuring seamless patient care and operations.The ideal candidate will have a high school diploma equivalency or 1 year of relevant...

  • Administrative Assistant

    3 weeks ago

    Lathrup Village, United States Global Information Technology, L.L.C Full time

    We have an immediate need for a motivated Administrative Assistant with at least two years of professional office experience. Company Description Global Information Technology has been providing professional IT training and consulting services since 1999. At Global IT, we are committed to providing students with the necessary skills and attitudes to secure...

  • Administrative Assistant

    6 days ago

    Lathrup Village, United States Global Information Technology, L.L.C Full time

    We have an immediate need for a motivated Administrative Assistant with at least two years of professional office experience. Company Description Global Information Technology has been providing professional IT training and consulting services since 1999. At Global IT, we are committed to providing students with the necessary skills and attitudes to secure...

  • Project Administrative Assistant

    3 weeks ago

    Elk Grove Village, Illinois, United States Clayco Full time

    Job Title: Field Administrative AssistantJob Summary: We are seeking an experienced administrative professional to join our team as a Field Administrative Assistant. In this role, you will provide critical support to our project teams, including preparation of reports, document management, and communication with subcontractors and suppliers.Key...

  • Office Administrative Assistant

    3 weeks ago

    Westlake Village, United States People Architects Full time

    People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team!As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role...

  • Office Administrative Assistant

    1 month ago

    Westlake Village, United States People Architects Full time

    People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team!As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role...

  • Office Administrative Assistant

    6 days ago

    Westlake Village, United States People Architects Full time

    People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team!As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Greenwood Village, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionPosition OverviewUltimate Staffing is actively seeking a dedicated and efficient Receptionist/Administrative Assistant to join a client's team in Greenwood Village, CO. This position plays a crucial role in maintaining smooth office operations and ensuring a welcoming environment for all clients and visitors. This is a temp...

  • Administrative Assistant

    2 weeks ago

    Elk Grove Village, United States Activ8 Full time

    An Asian food, beverage distributer is currently seeking a motivated Administrative Assistant /Inside Sales Representative to join their facility in the Northwest Suburbs of Chicago near O’Hare International Airport. Administrative Assistant /Inside Sales Representative Responsibilities: · Build customer relationships and provide excellent customer...

  • Part-Time Administrative Assistant

    4 weeks ago

    Greenwood Village, United States Navigator Recruiting Full time

    Part-Time Administrative Assistant Greenwood Village, CO Reception, General Office, Tax Support & Property Mgmt. Support for Small CPA Firm Office Salary: $20-30/HR 2+ Years' Office Management Exp. Required in CPA firm or Property Management Firm Work/Life Balance: 20 hrs/wk year-round (9 am - 1 pm or 10 am - 2 pm every day) Fantastic Culture, Excellent...

  • Administrative Assistant

    1 month ago

    Greenwood Village, United States Addison Group Full time

    Job Title: Data / Admin SpecialistLocation: Greenwood Village, COIndustry: Administrative/ClericalPay: $22-25/hrContract - 6 months. Immediate start needed.About Our Client:Addison Group's client is seeking a Data Entry Specialist for a temporary assignment. The position involves handling and reviewing expense reports through a CRM system.Job Description:The...

  • Administrative Assistant

    1 month ago

    Greenwood Village, United States Addison Group Full time

    Job Title: Data / Admin SpecialistLocation: Greenwood Village, COIndustry: Administrative/ClericalPay: $22-25/hrContract - 6 months. Immediate start needed.About Our Client:Addison Group's client is seeking a Data Entry Specialist for a temporary assignment. The position involves handling and reviewing expense reports through a CRM system.Job Description:The...

  • Field Administrative Assistant

    3 weeks ago

    Elk Grove Village, United States Clayco Full time

    About UsClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of...

  • Field Administrative Assistant

    6 days ago

    Elk Grove Village, United States Clayco Full time

    About UsClayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $5.8 billion in revenue for 2023, Clayco specializes in the "art and science of...