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2 months ago

St Louis, United States New+Found Full time

Senior Bookkeeper/Office Manager

Culinary Canvas is a fast-growing St. Louis-based full-service caterer, event producer, and venue manager. We partner with venues and clients to create the most memorable experiences. Founded over 10 years ago, Culinary Canvas is the exclusive caterer of The Noble and Smith & Co event venues and is a preferred and off-site caterer to several other venues across the region. The company prides itself on telling each client’s unique story through the canvas of food. The company is part of New + Found, the St. Louis-based real estate and hospitality group.

This position will promote New + Found’s core values:

  • Legendary: We strive to be legendary, from the service we provide to our impact on the community.
  • Innovation: We’re driven by ideas and creativity. We take calculated risks and embrace opportunities.
  • Growth: We seek sustainable growth for our clients, our organization, and our employees.
  • Heart: We lead with heart. We celebrate, appreciate and care for each other.
  • Trust: We rely on trust to pursue excellence. We speak honestly, act transparently, and honor our commitments.

Position Responsibilities:

Accounting/Bookkeeping:

  • Manage day-to-day bookkeeping activities, including handling invoices, payroll processing, accounts payable, and billing.
  • Oversee Accounts Payable (AP) tasks, such as vendor setup, invoice data entry, coding, and payments.
  • Handle Accounts Receivable (AR) tasks, including client setup, deposits, and receipts.
  • Maintain accurate financial records and assist in preparing monthly and annual financial reports.
  • Conduct monthly inventory counts and reconciliations, and calculate Cost of Goods Sold (COGS).
  • Prepare monthly financial reports, including Income Statements, budget-to-actual comparisons, Balance Sheets, and ad hoc reports.
  • Perform balance sheet reconciliations and create and post adjusting journal entries (AJEs).
  • Report and pay sales tax.
  • Manage cash flow to ensure financial stability.
  • Update and maintain the weekly financial scorecard.
  • Process payroll for event staff.
  • Perform monthly bank reconciliations.
  • Prepare and distribute annual 1099 forms.
  • Support the creation and monitoring of the annual budget.
  • Ensure compliance with government regulations and insurance requirements.
  • Reconcile credit card statements.

Office Administration:

  • Enter and manage data in the Customer Relationship Management (CRM) system.
  • Manage business and liquor licenses.
  • Provide administrative support to the Managing Director.
  • Oversee new hire onboarding and maintain employee files.
  • Answer and direct phone calls and emails.
  • Assist with event planning as needed.
  • Communicate with vendors and clients to confirm event details.
  • Assist with recruitment processes, including posting job ads and scheduling interviews.
  • Coordinate staff training and development programs.

Professional Skills/Knowledge:

  • College degree or At least 3 years of experience
  • Proficient in Microsoft Office or Google G Suite
  • Strong attention to detail and excellent organizational skills required
  • Excellent written and verbal communication skills
  • Strong problem-solving skills
  • Proficiency with QuickBooks (online or desktop) preferred
  • ADP experience preferred
  • Service/Hospitality experience preferred
  • Good time management skills
  • Self-starter who works well independently

Supervisory Responsibility:

This position has no supervisory responsibilities.

Physical Demands:

This is a moderately sedentary role; however, some lifting is required. This would require the ability to lift 50 pounds, office equipment, and bend or stand as necessary.

Travel:

No travel is expected for this position.