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Proposal Manager

3 months ago

Oklahoma City, United States DNI (Delaware Nation Industries) Full time

DNI is wholly owned by the Delaware Nation. Today, the Delaware Nation works closely with the federal government of the United States. Delaware Nation has companies under the DNI umbrella that are experienced in providing professional, technical services, Cyber Security, health, construction, and engineering services to our federal government customers.


DNI seeks a Proposal Manager (PM) to assist with the business development and proposal management activities primarily needed for our growing General Contracting company.


Under direct supervision of DNI’s Proposal Team Manager and the Director of Pre-Construction Services, DNI’s Proposal Manager is responsible for effective proposal management of government solicitations from time of release through submission, including coordination of proposal team, schedule, volume reviews and recovery, production ensuring an on-time, compliant response. As a member of the Business Development team, the PM focuses on entrepreneurship while both strengthening relationships with current partners and customers and servicing the government. The PM will be responsible for monitoring RFQ/RFI websites and emails for business opportunities and distributing relevant information to appropriate internal and external points of contact.

Responsibilities

Essential Functions and Responsibilities:

  • Supervising day-to-day proposal process when working on an active proposal
  • Maintaining and updating a DNI proposal log.
  • Demonstrated use of contract systems such as GSA E-Buy, GWACs, FPDS-NG, sam.gov, Seaport-e, OASIS, and PIEE etc.
  • Capable of quickly analyzing Solicitation and RFPs to determine projects facts and structure and quickly notifying key team members of critical due dates and deliverables
  • Preparing compliance matrix and detailed outline
  • Developing proposal schedule, action item list and detailed proposal outline
  • Validating capabilities matrix
  • Preparing and coordinating data calls
  • Leading kick-off tasks and tag-up meetings
  • Ensuring tag-up calls provide meaningful progress updates
  • Coordinating pricing
  • Finalizing past performance references
  • Coordinating Pink, Red and Gold Team drafts, reviews and recovery
  • Ensuring White Glove Review/Production/Delivery
  • Managing all post-submission activities. Follow-up with customers and BD team members on post proposal status.
  • Driving a proactive approach on sub proposal management
  • Researching and monitoring inbox, SAM.GOV and GovWin for updates and possible future proposal.
  • Maintaining SharePoint to ensure all data call responses, color reviews, and final documents are uploaded
  • Assisting Capture Team in preparing for solicitation release by helping to secure NDAs and TAs, draft responses, compliance and capabilities matrices, storyboarding, and data calls to potential teammates
  • Periodic duties include but are not limited to:
  • Participating in monthly opportunity outlook meetings and reviews
  • Participating in weekly Gate Reviews regarding future opportunities
  • Participating in weekly BD status meetings
  • Participating in annual BD meetings (strategy meetings/off-sites, etc.)
  • Updating monthly reports, as directed from CBDO


Qualifications

Equipment/Systems:

This position requires frequent use of Microsoft Office, Adobe Pro and GovWin license. Basic copier knowledge is required for printing proposals (volumes, covers, spines, CD labels, tabs, etc.).

Competencies: The Proposal Manager role requires someone who is extremely detail oriented when reviewing/responding to RFPs and ensures accuracy regarding version control. This person must also have a strong customer-service orientation and excellent written and verbal skills to communicate effectively through email, Teams, teleconferences. Additionally, the PM must have the ability to work both independently and in a group setting, to work in a fast paced environment and to multi-task – possibility of working on multiple projects at one time. Knowledge of tribal/SBA rules and regulations as well as knowledge and strict adherence to BD processes and procedures is critical.

Supervisory Responsibility – none

Work Environment & Physical Demands:

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time.

Position Type and Expected Hours of Work:

This is a full-time exempt position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m.; working long hours, evenings, weekends or holidays as required is expected during active proposals

Travel – 10-15% for travel to conferences/training or travel to teammates for proposal production

Required Education and Experience – varies depending upon formal education and specific work experience.

Minimum of 3 years’ experience in the Federal/General Construction Proposal Development and as a Technical/Grant Writer, Government Analyst, Proposal Manager, Project coordinator/Analyst, Business Analyst, or 2 year equivalent experience in a technical or business field as a Technical Lead, Project/Program Manager, Capture Manager, Contracts Specialist, or supporting Business Development and/or IDIQ/GWAC contracts and task orders.

Preferred Education and Experience:

  • Must have proven experience managing complex proposals of all sizes with multiple contributors preferably within the US construction industry with an emphasis in federal proposals
  • Ability to understand and convey complex technical concepts in a manner that is readable and professional
  • Proficiency with IDIQ, MATOC, SATOC, JOC, SABER and/or Task Order proposals
  • Preferred APMP certification or Proposal Training/continuing education (Shipley, etc.)
  • Degree in Journalism, English, Political Science, Public Administration, Communications, Marketing, Business, or other related field
  • Minimum three (3) years of active proposal management experience in pursuit of Federal Government opportunities
  • Minimum three (3) years of active proposal management experience supporting federal construction proposals
  • Familiarity with Federal Acquisition Regulations (FAR) and Government Request for Proposals (RFP) cycle
  • Experience working with Microsoft office products, Adobe, and other editing/proposal software.
  • Familiarity with Tribal Contracting preferred


AAP/EEO Statement:

DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.