Conference Coordinator

3 weeks ago

New York, United States Opal Group Full time

Opal Group organizes premier live conferences catered to top executives and decision makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities. 

  

The Conference Coordinator helps to produce the logistics and program for events. This role manages all aspects of conference-related materials and works closely with the Marketing, Sales, and Operations teams. This is an entry-level position.


This position is remote, but occasional travel may be required.


Type of Job: FTE


Entry Level Position.


Salary: $33-40k annually.


**Resume and Cover Letters only in English will be accepted**


Responsibilities include, but are not limited to, the following: 

  • Establish and maintain relationships with key professionals, industry leaders, senior executives, and media within relevant vertical markets - Networking skills.
  • Assist customers professionally, service-oriented during the execution of daily work and onsite at conferences, leadership, communication, and public skills.
  • Manage the coordination of internal Travel, Transportation, and Shipping arrangements.
  • Manage the coordination of VIP Speaker Travel
  • Event management, planning , and logistics in all stages.
  • Liaise with speakers and sponsors to collect accurate and relevant information related to the website, conference brochures, and mobile app (logos, firm descriptions, biographies, headshots, presentations, and advertisements where applicable)
  • Coordinate conference mailings, including notifications for hotel bookings, activity registrations, mobile app, printing materials deadlines, etc.
  • Direct communication with the accounting department to review the event's status in terms of financial results, collections, opex, expenses, other revenue, reservations, etc.
  • Complaint management from event participants.
  • Create and edit conference mobile app, including sponsor ads, speaker biographies, and speaker presentations.
  • Manage registrations through databases.
  • Facilitate organizing and coordinating panel discussions (for speakers) before the event.


Requirements include:

  • Bachelor’s Degree.
  • Experience doing research and procurement.
  • Ability to work under pressure.
  • Strong interest in event planning.
  • Strong analytical and critical thinking skills.
  • Excellent ability to multi-task, prepared to work on at least 5 events at varying stages.
  • Excellent interpersonal skills, with the ability to communicate professionally with and relate to all levels both within and outside the organization.
  • Engaging, professional, and diplomatic demeanor - Customer service focus.
  • Self-motivated and able to work both independently and as part of a team.
  • Strong attention to detail.
  • Experience with Salesforce is a plus.
  • Applicants should be available to work in the office one day per week as part of their duties.


Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.


Equal pay for equal work. EEO-ACA Compliance.

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