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Conference Coordinator

4 months ago

New York, United States Flik Hospitality Group Full time

**Salary**:$31.26 / Hour

**Other Forms of Compensation**:
**What makes FLIK click**
- What makes FLIK click? Our people. The decisions, actions and attitudes of our associates earn the trust and loyalty of our clients every day. We know how to pick them and we know how to grow them. It starts with hiring people who share our passion for food and hospitality. Once we find the right talent, we encourage, value and recognize their contributions._
- We keep our people renewed, excited and engaged by providing hands-on training and educating them about the latest trends. We give them a stake in successfully raising the bar. Our people love what they do and they love sharing their passion. Join our team and see the FLIK difference. Where a job isn’t merely a job but the start of a career where you can flourish._

**Job Summary**:
The Conference Services Event Coordinator will interact closely with the Firm’s executives and administrative staff to ensure the seamless planning and coordination of meetings, conferences and other events held at the Citi HQ.
WORK RELATIONSHIPS:
KEY JOB DUTIES:
The Event Coordinator is responsible for:
The overall oversight of an event from before, during, and after execution.
Handling meeting room bookings, utilizing the reservation system (EMS) and focusing on the strategic assignment of meeting space so as to maximize utilization.
Sending initial confirmations in connection with bookings and following up at specified intervals prior to the event to confirm the current status of the meeting, the accuracy of participant counts, the need for special equipment, etc.
Coordinating a wide range of services for meetings which have been booked, including Audio/Visual requirements, food and beverage requests, conference room and furniture set-ups, signage, distribution of materials, etc.
Ensuring that all COVID-19 sanitary precautions, protocols, and social-distancing mandates are followed from beginning to end of the event. Communicating such relevant protocols to the client during the planning process.
Conferring with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner.
Communicating to all relevant internal departments and subcontractors the specific needs of the client, both in advance of and during the course of meetings.
Producing Event Protocols and/or comprehensive meeting “resumes” in order to document events and share detailed information with all involved departments.
Carrying out daily “call-arounds” for next-day events, getting final confirmation of the meeting’s time, number of participants, Audio/Visual presentation materials, menus, room set-up, billing information, etc.
- Flik is a member of Compass Group USA_

**Click here to Learn More about the Compass Story**

**Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.**

Applications are accepted on an ongoing basis.

Flik maintains a drug-free workplace.

**Associates at Flik Hospitality are offered many fantastic benefits.**
- Medical
- Dental
- Vision
- Life Insurance/ AD
- Disability Insurance
- Retirement Plan
- Paid Time Off
- Holiday Time Off (varies by site/state)
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)

**Req ID**:1308355

Flik Hospitality Group

HILARIA KWAKUMEY

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