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Administrative Specialist
3 months ago
Department Admin Support
Performs a broad range of administrative/clerical duties for all members of the legal department, including: making routine purchases for office supplies within prescribed guidelines, support team events and communications preparations, logistics support for appointments and travel reservations, and support Executive assistant on office management and team support.
This is a 12-month hybrid contract role in Boise, ID with a pay range of $25-$27/HR.
Scheduling, Meeting & Communication Arrangement
• Support EA to schedule, facilitate and moderate global All Hands Meetings: webcasts and conference calls. Create and edit presentation material.
• Support for Legal team meetings arrangement and logistics
• Provide messaging support, and distribution of Legal team communication
Team Communication, Engagement and Activities
• Event planning, organization and management (large-scale meeting, team building events)
• Team Building, Team Celebration and Activities arrangement
• Schedule Internal and external Visitors Meeting, Office Reservation, Etc.
Travel Arrangement
• Travel booking support for legal department team members, and support EA for Legal Executive team. Execute travel booking, expense report/reimbursement management for legal department team members
Office Management
• Assist with team members with their request (IT, HR, Facilities, Internal/ External Training, Site event related etc)
• Monitor And Order Office Supplies
• Office mails, documents posting, collection and distribution
• New hire on boarding preparation
• Supplies, Equipment and seats arrangement
• Support SharePoint Site Setup & Maintenance
Location:
Must sit onsite in Boise 4 days per week. No remote, no other site.
Experience:
Must have admin support experience.
Should know how to do expense reports, book travel etc.
