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Administrative Assistant

2 months ago

The Villages, United States Revolution Technologies Full time

Supervisory Notes:

  • Needs to be bilingual and fluent in English and Spanish.
  • We need someone sharp. Quick learner. Team player. Computer Savvy with experience using Microsoft Word, Excel and Teams.


This opportunity will be a 3-month contract to hire role.


Job Summary:

  • As an Administrative Assistant on our team in The Villages, FL, you will perform a wide variety of administrative and staff project support services on our project site.
  • You will a provide front-desk coverage to 2 different office locations.
  • Must be able to travel between the two.
  • Manage incoming calls, greet guests as they enter the office, organize and distribute incoming/outgoing mail and shipments, and maintain an organized, clean office environment.
  • Assist with scheduling team meetings in the office, off-site, and via Microsoft Teams.
  • Reconcile billing accounts, track inventory, order supplies and maintain a record of all purchases.
  • Liaise with executive and senior administrative assistants to handle requests and queries from managers.
  • Assist new hires with their initial onboarding, including Day One training.
  • Assist with internal event planning activities.
  • Your strong organization skills and ability to communicate with staff at all levels a both orally and in writing will help us meet our client's objectives.


Qualifications:

  • High School diploma or equivalent
  • Valid FL Drivers License
  • 1 year or more of administrative experience.
  • Proficient with Microsoft 365: Word, Excel, Outlook, PowerPoint & Teams. a Proficient in record keeping and billing.
  • Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.
  • Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
  • Flexibility to work from 2 different offices.
  • Bilingual. Fluent in English and Spanish