Pre-Construction Administrative Assistant

2 weeks ago

Cincinnati, United States SSRG - Structural Systems Repair Group Full time

We are seeking a highly organized and diligent Pre Construction Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction process, will be instrumental in paving the way for successful project launches. If you are an administrative professional looking to contribute to the foundational stages of construction with a passion for excellence and efficiency, we encourage you to apply.


A LEGACY OF BUILDING CAREERS

At SSRG, we are the force that makes any structure possible. Whether your project is creating a new structural system or you’re working on repairing a 200 year old building, we’re ready to do what it takes. We believe in doing great work with like-minded people. Our team is unique. We know our employees are whole people with families, hobbies, and lives outside of work. We work hard here, but we also work smart. Together, we celebrate wins, applaud our shared successes, and work to positively impact our clients and our community. Our full-time positions offer generous PTO, excellent salaries, and a collaborative work environment where your voice matters.


Job Responsibilities

  • Assist the pre-construction team with administrative tasks and project coordination.
  • Maintain and organize pre-construction documents, including bids, proposals, and project plans.
  • Schedule and coordinate meetings, appointments, and travel arrangements for the pre-construction team.
  • Prepare, review, and distribute pre-construction correspondence, such as letters, emails, and memos.
  • Manage the submission of building permits and other regulatory documents required for project initiation.
  • Track and report on pre-construction project timelines and milestones.
  • Assist in the preparation of presentation materials for client meetings and bid proposals.
  • Act as a liaison between the pre-construction team and external partners, such as architects, engineers, and subcontractors.
  • Maintain an up-to-date database of contacts, project details, and vendor information.
  • Handle incoming calls and inquiries related to pre-construction activities.
  • Order and manage office supplies and equipment for the pre-construction department.
  • Participate in the bid process by helping to compile necessary documents and ensuring submission deadlines are met.
  • Facilitate the change order process during the pre-construction phase.
  • Ensure confidentiality of all pre-construction information and proprietary company data.
  • Support the pre-construction team in adhering to company policies and industry regulations.


Job Requirements

  • High school diploma or equivalent; associate or bachelor’s degree in Business Administration or a related field preferred
  • Minimum of 2 years of administrative experience, preferably in the construction industry or a related field
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint
  • Familiarity with construction terminology and processes
  • Basic understanding of construction drawings and blueprints
  • Strong organizational and time-management skills
  • Excellent written and verbal communication abilities
  • Ability to multitask and prioritize tasks effectively
  • Experience with project management software such as Procore, Buildertrend, or similar is a plus
  • Knowledge of administrative procedures and systems such as filing and record keeping
  • Attention to detail and problem-solving skill
  • Ability to work independently and as part of a team
  • Discretion with confidential information
  • Willingness to learn and adapt to new challenges
  • Ability to work in a fast-paced environment and under pressure
  • Experience coordinating travel arrangements and managing calendars
  • Experience with expense report preparation and budget tracking
  • Capacity to assist with bid preparation and project proposals
  • Commitment to providing excellent customer service to internal and external stakeholders

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States SSRG - Structural Systems Repair Group Full time

    We are seeking a highly organized and diligent Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction...

  • Administrative Assistant

    2 weeks ago

    Cincinnati, United States SSRG - Structural Systems Repair Group Full time

    We are seeking a highly organized and diligent Administrative Assistant to join our dynamic team. In this vital role, you will provide essential support to our pre-construction department, ensuring smooth operations as we prepare for groundbreaking projects. Your expertise in administrative tasks, coupled with a keen understanding of the construction...

  • Construction Project Manager

    3 days ago

    Cincinnati, United States EDIS Group Full time

    Job DescriptionJob DescriptionResponsibilities:Review shop drawings and submittals. Coordinate technical reviews with engineers and architects.Evaluate the work being done daily by the contractors for compliance with the plans and specifications and ensure that an accurate set of records and documents are maintained pertinent to all construction related...

  • Construction Superintendent

    4 weeks ago

    Cincinnati, United States Gus Perdikakis Associates Full time

    Superintendent / Construction Manager The Construction Manager (Superintendent) is primarily responsible for executing projects from start to finish; the ability to complete projects on time, within budget, and exceeding customer expectations. The Field Superintendent manages all trades and daily activities related to the project, ensures materials are...

  • Construction Superintendent

    4 weeks ago

    Cincinnati, United States Gus Perdikakis Associates Full time

    Superintendent / Construction Manager The Construction Manager (Superintendent) is primarily responsible for executing projects from start to finish; the ability to complete projects on time, within budget, and exceeding customer expectations. The Field Superintendent manages all trades and daily activities related to the project, ensures materials are...

  • Superintendent

    1 month ago

    Cincinnati, United States HGC Construction Full time

    We are seeking a highly skilled and experienced Superintendent to join our dynamic team. In this pivotal role, you will oversee and manage all aspects of our construction projects, ensuring they are completed with the utmost quality, on time, and within the budget. As a leader on-site, you will coordinate with various professionals, from workers to...

  • Resident Project Representative/Construction Manager

    4 days ago

    Cincinnati, United States Hazen and Sawyer Full time

    Job Description Job Description Hazen and Sawyer has exceptional opportunities for a Resident Project Representative/Construction Manager on major water and wastewater facility projects. Duties include all aspects of construction inspection, administration, and coordination of management. The primary function in this position is to observe and manage...

  • Resident Project Representative/Construction Manager

    4 weeks ago

    Cincinnati, United States Hazen and Sawyer Full time

    Job DescriptionJob DescriptionHazen and Sawyer has exceptional opportunities for a Resident Project Representative/Construction Manager on major water and wastewater facility projects. Duties include all aspects of construction inspection, administration, and coordination of management. The primary function in this position is to observe and manage...

  • Administrative Assistant

    3 hours ago

    Cincinnati, United States Cristo Homes, Inc. Full time

    Company DescriptionCristo Homes is a leading residential home builder in the Cincinnati and Dayton areas, serving Butler and Warren Counties in Ohio. For over 60 years, they've been focused on providing innovative and affordable new homes while building strong relationships with their clients. They're known for incorporating smart home technology and keeping...

  • Project Manager

    3 weeks ago

    Cincinnati, United States Kimmel Associates Full time

    About the Company: Among the largest commercial construction companies in the area, this firm builds for clients with complex needs, intense regulatory environments, and high standards for quality and safety. Offering general construction, construction management, design build and general trades, their project portfolio includes healthcare, corporate, life...

  • Construction Manager

    4 weeks ago

    Cincinnati, United States Fusion Solutions, LLC Full time

    Construction Manager Expected to be in the field as needed, several times per week. Accountable for all Civil Works and associated financial control via Scheduling (time), SP/ASP and Quality Management on a given project. Ensure that all Service Providers are adhering to Ericsson standards, processes and procedures as well as all Federal and Local standards....

  • Construction Manager

    4 weeks ago

    Cincinnati, United States Fusion Solutions, LLC Full time

    Construction Manager Expected to be in the field as needed, several times per week. Accountable for all Civil Works and associated financial control via Scheduling (time), SP/ASP and Quality Management on a given project. Ensure that all Service Providers are adhering to Ericsson standards, processes and procedures as well as all Federal and Local standards....

  • Construction Manager

    4 weeks ago

    Cincinnati, United States Fusion Solutions, LLC Full time

    Construction Manager Expected to be in the field as needed, several times per week. Accountable for all Civil Works and associated financial control via Scheduling (time), SP/ASP and Quality Management on a given project. Ensure that all Service Providers are adhering to Ericsson standards, processes and procedures as well as all Federal and Local standards....

  • Estimator/Project Manager

    5 days ago

    Cincinnati, United States Hayes Concrete Construction Inc Full time

    Duties & Responsibilities: Highly motivated, self starter with 5+ years experience in Estimating. Collaborates with other Estimator to analyze project requirements and specifications. Assists in preparing accurate cost estimates for materials, labor & equipment. Conducts research to gather data on material costs, subcontractor quotes and other relevant...

  • Executive Administrative Assistant

    2 weeks ago

    Cincinnati, United States Aliniti Full time

    Executive Administrative Assistant Our client, The Goering Center for Family & Private Business, is seeking an Executive Administrative Assistant to join their team! Does this describe you...Immensely organized and responsible, people consider you as the "go-to" person.Detail-oriented and possess a strong sense of urgency.Able to prioritize and balance...

  • Construction Engineering

    4 weeks ago

    Cincinnati, United States TRC Companies, Inc. Full time

    About Us Groundbreaker. Game changer. Pioneer. TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for...

  • Estimator/Project Manager

    2 weeks ago

    Cincinnati, United States Hayes Concrete Construction Inc Full time

    Duties & Responsibilities:Highly motivated, self starter with 5+ years experience in Estimating.Collaborates with other Estimator to analyze project requirements and specifications.Assists in preparing accurate cost estimates for materials, labor & equipment.Conducts research to gather data on material costs, subcontractor quotes and other relevant...

  • Personal Administrative Assistant

    1 week ago

    Cincinnati, United States The Sheil Lending Team Full time

    Job DescriptionJob DescriptionAre you interested in a job where you get to work closely with decision-makers at the highest level of a small business? We’re hiring a superb personal assistant to improve our efficiency and productivity to achieve our organizational goals. You will be taking phone calls, running errands, setting appointments, taking meeting...

  • Administrative Assistant

    5 days ago

    Cincinnati, United States Amatus Health Full time

    Join our new TruHealing location in Cincinnati Ohio. Our Administrative Assistant ensures the facility is operating efficiently, assists the Executive, HR, and Operations teams, and coordinates projects or items to or from our facilities.Requirements:High school diploma or GEDAt least 2 years' experience in an office settingStrong organizational...

  • Administrative Assistant

    4 days ago

    Cincinnati, United States Amatus Health Full time

    Join our new TruHealing location in Cincinnati Ohio. Our Administrative Assistant ensures the facility is operating efficiently, assists the Executive, HR, and Operations teams, and coordinates projects or items to or from our facilities.Requirements:High school diploma or GEDAt least 2 years' experience in an office settingStrong organizational...