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Payroll Benefits Administrator

2 months ago

Burlington, United States Long's Jewelers Full time

The Benefits and Payroll Administrator manages the day-to-day payroll and benefits needs of Long’s, including leading Open Enrollment and benefit initiatives, and ensuring the accurate processing of our weekly payroll. This position demands a service-oriented purview, with a focus on building positive relationships across every part of the company. A roll up your sleeves approach with the ability to listen and problem solve will ensure success in this position. A detail-oriented skill set and a level of comfort with leading technology is a must. Additional HR related projects in partnership with the HR Director can be expected.


Essential Job Functions / Core Responsibilities:

  • Welcome all new hires and complete an in-person orientation; Enter all new hires into Paychex Flex; Prepare and maintain employee files assuring accuracy, compliance, and confidentiality.
  • Review and approve time & attendance data and reconcile variances; Process and QC weekly payroll utilizing Paychex Flex; manage weekly reporting to TPA’s in a timely manner.
  • Track employee benefits eligibility and coordinate paperless enrollment communications via Employee Navigator; Handle and assist with any benefits / payroll changes and questions; Confirm benefits enrollment with carriers and process changes with carriers as needed; Ensure correct monthly billing from all carriers and work with Finance on resolving any variances.
  • Assist with coordination and roll out of Open Enrollment meetings and documents; Continue to educate employees in the event benefits change or evolve throughout the plan year; Partner with HR Director to assess the evolving benefits needs of the Company and make recommendations in support of perpetuating a sustainable and best-in-class benefits strategy for the future.
  • Ensure accuracy of all benefit enrollments and associated payroll deductions; Prepare documentation for all types of leaves of absence; handle all separation of employment needs including COBRA compliance through our TPA; Gather information pertaining to Worker’s Compensation, OSHA, 401(k), and I-9’s to assist with yearly audits and other data collection; Create and run detailed reports from Paychex Flex database as needed; Assist with LinkedIn postings.
  • Champion both physical and financial wellness programs provided through our benefits carriers; Work to promote an inclusive, welcoming, and fun environment across the company, including maintaining monthly company newsletter and yearly Jimmy Fund Walk campaign lead.


Required Skills and Experience:

  • Bachelor’s degree or equivalent experience in Human Resources, Accounting, Business or related field. 4 years + experience in HR or Payroll Administration a plus.
  • Proven level of comfort with technology and proficient with report-writing programs.
  • Excellent attention to detail coupled with the ability to review own work for quality and completeness.
  • Excellent time management skills and the proven ability to multi-task and to deliver projects on-time. Flexibility is key
  • Ability to maintain confidentiality when handling employee and company information.
  • Must be a team player with strong interpersonal skills and a customer service-oriented mindset.
  • Ability to work on-site in Burlington, MA, with some occasional travel to local store locations.


This is a Full-Time position working Monday – Friday with occasional Saturdays during peak business periods such as Holiday. Qualified candidates should submit a cover letter and resume at HR@longsjewelers.com.