Legal Administrative Assistant

2 weeks ago


New York, United States Eclaro Full time

Legal Administrative Assistant

Part Time, Flexible, between 24 – 32hrs

300 Park Ave, New York, NY



Responsibilities:

● Scheduling meetings for Office of the General Counsel (OGC) members and other Global Legal Organization (GLO) team members who have larger meetings

● Assist with arranging any large GLO/Division meetings

○ Would interact by phone and online meetings with team members outside of the US

● Prepare, monitor, and follow up on expense reports for OGC members

● Travel support:

○ Liaise with destination admins/GLO members regarding the travel

○ Prepare, monitor, and follow up on requisite visas and other travel requirements (eg vaccines) ○ Book accommodation and ensure transportation has been arranged

○ Ensure calendars are up to date

● Create and format presentations in Google Slides

● Provide support on editing presentations in Google Slides and fixing problems with documents in Google Docs and Microsoft Word

● Monitor physical mail for GLO team members, and deliver from mailroom to team member offices

● Help with preparation for, running of, and follow-ups from the GLO Quarterly Webcast

● Manage annual holiday party, Colgate Cares events, etc.

● Register visitors with lobby/security, arrange for security badges

● Book meeting rooms and visitor offices

● Provide coverage when Chief Legal Office’s (CLO) admin is absent

● Manage access to Onit system via Okta

● Troubleshoot minor Onit issues, assist with standard/routine updates.

● Manage creation of new Google Groups and maintenance of existing ones

● Assist with onboarding of new GLO employees - computer set-up. Potential Google training

● Maintain GLO Tools Google Slide Deck

● Assist with documentation of new Onit tools

● Create and manage Looker Studio dashboards

Required Competencies:

● High level of expertise with Google Suite of tools, particularly Google Slides, Docs and Sheets, as well as Microsoft Word, Excel and PowerPoint.

● Knowledge of Looker Studio a plus.

● Collaborative, friendly, energetic – will need to work well with executive Admins

● Creative problem-solver


#LI-JC3



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