Legal Administrative Assistant

5 days ago

New York, United States NYU Langone Full time

**NYU Langone Health** is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _nyulangone.org_, a_nd interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_, _YouTube_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Legal Administrative Assistant.

**Responsibilities**:

- Assists with the preparation of a variety of materials, legal documents, and forms (e.g., memoranda, letters, contracts, power point presentations, proposals, templates, and affidavits); formats, edits and updates documents as needed; proofreads materials for clarity, typographical errors, and grammar.
- Maintains a pro-active and problem-solving approach to assignment requests.
- Prioritizes assignments with efficiency; completes tasks in timely manner; maintains general knowledge of attorneys respective practice areas and responsibilities to internal clients.
- Responds to mail, telephone, and in-person inquiries from attorneys (e.g., provides information on NYU Langone Health policies and procedure, and status of projects).
- Follows-up diligently to inquiries and assignments (e.g. drafts requested correspondence; mails requested materials); expedites resolution of problems.
- Maintains and prioritizes appointment calendar for assigned attorneys in the department and assists with the scheduling of internal and external meetings both via in person or by digital video conference (e.g., reserves conference rooms, maintains record of attendee responses, arranges digital video meetings, and prepares documents for meetings as required).
- Assists with assembling educational/research materials and legal document production (including binders, exhibits, litigation backs, and affidavits of service).
- Revises and updates standard templates as needed; composes correspondence and memoranda in connection with existing client matters and administrative responsibilities.
- Assists attorneys with matter management.
- Prepares check requests and charge back memos; monitors, reviews, and processes invoices; submits receipts for reimbursement or purchase verification; maintains and updates information regarding vendors, charge back parties, account numbers, and classifications.
- Performs other duties as assigned.

**Additional Position Specific Responsibilities**:
Pro-actively maintains and manages attorneys legal files, filing system, and databases, including document repository and management of matters.
Composes correspondence and memoranda in connection with existing client matters and administrative responsibilities.
Maintains positive and professional relationships with NYU Langone Health personnel to facilitate cooperation in carrying out responsibilities.

**Minimum Qualifications**:
To qualify you must have a - Associates degree or equivalent higher education
- Prior legal office experience preferred.
- Working knowledge of MS Office: Access, Excel, Word
- Excellent written, oral, organizational and communication skills
- Ability to multitask

**Preferred Qualifications**:
Notary Certification
3+ years of prior legal office experience preferred.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $51,243.96 - $72,080.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

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