Payroll Analyst

3 weeks ago

Fountain Valley, United States Balance Staffing Full time

Position: Payroll Analyst

Terms: Direct Hire, Full time

Location: Hybrid- Fountain Valley, CA

Key Responsibilities:

Payroll Processing & Employee Support: 40%

  • Process payroll for employees on a regular schedule, ensuring accuracy and compliance with company policies and legal requirements.
  • Review and verify payroll data entries, including salaries, wages, bonuses, commissions, and deductions.
  • Calculate and process adjustments related to employee payments, such as overtime, leaves of absence, and terminations.
  • Validate payroll records to determine accurate wages and salaries used as the basis for workers' compensation premium calculations.
  • Prepare and distribute payroll reports to management and cross functional departments as needed.
  • Collaborate with Human Resources to ensure employee data integrity and resolve payroll-related issues.
  • Respond to employee inquiries regarding payroll matters, including deductions, taxes, and benefits contributions.
  • Conduct payroll training sessions for new hires and existing employees to ensure understanding of payroll processes and policies.

Audit Compliance & Internal Regulation: 30%

  • Assist with payroll, workers comp and other internal audits and provide supporting documentation as necessary.
  • Maintain detailed audit trails and documentation of payroll transactions, adjustments, and corrections for accountability and auditing purposes.
  • Evaluate payroll processes and internal controls to identify weaknesses, recommend improvements, and ensure the prevention of errors and fraud.
  • Prepare and distribute payroll audit reports summarizing findings, discrepancies, and recommendations to management and stakeholders.
  • Investigate and resolve discrepancies in payroll records and premium calculations, coordinating with payroll administrators and insurance providers.
  • Stay updated on federal, state, and local payroll tax laws and regulations to ensure compliance.
  • Prepare and submit payroll tax filings, including quarterly and annual reports (e.g., Form 941, W-2, W-3) in accordance with regulatory requirements.
  • Coordinate with finance and legal departments to address payroll compliance issues and resolve discrepancies.
  • Payroll System and Generalist Functions: 30%
  • Identify opportunities for process improvements and system enhancements to streamline payroll operations and increase efficiency.
  • Collaborate with IT and HRIS analyst on payroll system upgrades, testing, and implementation of new payroll-related technologies.
  • Conduct new-hire orientations and assist with Employee open enrollment.
  • Manage company lease program and Vehicle purchase program.
  • Assist with other HR projects as assigned.

Qualifications:

  • Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent work experience).
  • 8+ years of proven experience as a Payroll Analyst or in a similar role, with a strong understanding of payroll principles and practices.
  • Certified Payroll Professional (CPP) designation preferred.
  • Proficiency in payroll software and systems (e.g., ADP WFN) and advanced knowledge of Microsoft Excel.
  • Excellent analytical skills with the ability to interpret data and resolve complex payroll issues.
  • Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
  • Excellent communication skills, both written and verbal, with the ability to effectively interact with employees and stakeholders.
  • Ability to maintain confidentiality and handle sensitive payroll information with discretion.

Preferred Qualifications:

  • Certified Payroll Professional (CPP) designation or similar certification.
  • Experience with multi-state payroll and familiarity with international payroll processes.
  • Knowledge of payroll accounting principles and understanding of general ledger reconciliation.

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