Workplace Coordinator

3 weeks ago

San Francisco, United States Career Group Full time

Our client, a national nonprofit and investment advisor is looking for an workplace coordinator to join their team. In this role you will be the front face of the office and responsible for greeting visitors and helping with the daily running of the office. An ideal candidate has 2+ years of relevant experience, an ability to work in a fast paced environment, and has excellent communication skills.


*Please note this is a contract role, Pay will be $30/HR*


Responsibilities:

  • Oversee ordering, stocking, and inventory of the office’s fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.
  • Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)
  • Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests.
  • Set-up and take-down of office meetings and other special events as needed.
  • Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.
  • Process new hire administrative tasks in the relevant systems.
  • Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.
  • Responsible for new hire desk set-ups (and resets) across the office,
  • Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, birthday and anniversary programs, etc.


Qualifications:

  • High school diploma or GED required, degree preferred
  • 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
  • Ability to thrive in a fast-paced and exciting environment
  • Demonstrated passion and ability to multitask
  • Excellent interpersonal and team building skills
  • Stellar verbal and written communication skills
  • Experience in Google Suite spreadsheets, expense, billing, and other office software
  • Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment


We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

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