Marketing Operations Administrator
4 weeks ago
Job Opportunity: Marketing Operations Administrator
Location: Irvine, CA
Department: Marketing
Employment Type: Full-time
Vaco is seeking a well-rounded individual who thrives in a fast-paced environment. The ideal candidate is highly organized, self-motivated, and adaptable, with previous experience supporting medium to large-sized departments and managing substantial budgets.
Responsibilities:
- Administer day-to-day financial operations for the department.
- Manage the administrative functions of the budget from start to finish.
- Create and submit marketing purchase requests for approval.
- Process vendor invoices and obtain management approval for payment.
- Reconcile invoices, receivers, and purchase requests with the original estimate.
- Track and enter all marketing credit card expenses into the monthly accounting log.
- Perform auditing functions for periodic promotions.
- Provide support for special shipping projects and assist during peak seasons.
- Perform customer service support via email and inbound phone calls.
- Provide office support to the Marketing department.
- Undertake other tasks as assigned.
- Bachelor's degree in Business Operations, Management, or Administration preferred, or equivalent work experience of 3-5 years in customer service, administration, account management, or coordination.
- Experience managing budgets with successful results.
- Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Experience in Smartsheet, Teams, Google Drive, and app-based phone systems.
- Experience in a marketing or communications role.
- Experience in plumbing or building products is a plus.
- Experience organizing and implementing new processes and procedures to improve efficiency.
- Ability to understand, research, write, and deliver summaries on a range of business needs.
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