Executive Assistant

6 days ago

Austin, United States GyanSys Inc. Full time

Seeking an Executive Assistant with a proven track of record of excellence in supporting C-level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Applied Materials. This role demands a collaborative spirit, as you will work closely with other executive assistants, executives at various levels, and external partners to support our Vice President in managing daily priorities.


Responsibilities:


· Manage the executive’s calendar with precision, ensuring optimal use of time and meeting objectives.


· Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.


· Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.


· Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.


· Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.


· Proactively implement and manage efficient administrative processes.


The Ideal Candidate:


· Possesses extensive experience navigating complex C-Suite environments and is adept at interacting with all organizational levels.


· Exhibits exceptional organizational and multitasking abilities, maintains confidentiality, and can independently gather and analyze data to make informed decisions.


· Is proactive, anticipates executive needs, and prioritizes tasks effectively.


· Project Management experience is mandatory


Key Responsibilities:


· Own the executive’s calendar, coordinating across business units and driving collaboration.


· Manage domestic and international travel arrangements, ensuring efficiency and productivity.


· Initiate and execute ideas to boost organizational morale and employee welfare.


· Facilitate and drive completion of strategic offsites, town halls, and large group meetings.


· Maintain the executive’s partner relationships and encourage regular networking interactions.


Preferred Experience:


· 3-5 years as a C-level Executive Assistant.


· Experience supporting corporate executives in a fast-paced setting.


· Familiarity with managing global travel complexities.


· Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).


Academic Credentials:

High school diploma and completion of a business/secretarial program or equivalent experience.



Soft Skills:


1. Adaptability: The ability to adjust to a changing environment and multitask with ease is crucial in a fast-paced, dynamic business setting.


2. Attention to Detail: Being meticulous in understanding the Executive’s needs, often reading between the lines to anticipate and address issues before they arise.


3. Professional Demeanor: Kind and polite, serving as an extension of the Executive, representing them in the best possible manner.


Technical Skills:


1. IT Environment: someone who is familiar with IT terminology


2. High Emotional Intelligence: Someone that is self-aware and reads people well to manage optimal relationships amongst the team


3. Tech Savvy and Resourceful: Someone who is solution oriented and can manage to overcome tech challenges as they arise

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