Administrative Assistant

1 week ago

Independence, United States Codeforce360 Full time
Summary

Seeking a front desk Administrative Assistant to support a 40-50 person office and be the face of H&A Responsibilities include phone reception, greeting staff (including CEO who sits in Cleveland), clients, vendors, etc.; handling mail/FedEx/UPS, maintaining kitchen, ordering/maintaining inventory for kitchen and office supplies, scheduling meetings, travel arrangements, organizing office events and catering, etc. Must be familiar with Microsoft Office, including Outlook, Teams, Word, Excel, PowerPoint, and Adobe.

Roles & Responsibilities

At Client, we pride ourselves on our small-company culture, with big-company opportunities. Our staff appreciate that project diversity and flexible environment.

Are you looking to take your career to the next level? Bring your expertise, industry knowledge, and leadership to Client - we'll give you the flexibility and support to chart your own career path and explore the areas you're passionate about.

Come join a diverse and talented team here at Client as a full-time Administrative Assistant in our Cleveland (Independence), OH office. Take advantage of the opportunity to be part of an exciting, growing office of approximately 40+ staff members and also be a valued member of a nationwide administrative team across the country. We are a dynamic company with many different service areas focused on technical innovation and diversity. As such, we value and support internal growth and development.

DUTIES/RESPONSIBILITIES

The successful candidate will:
  • Provide general office management services in a professional manner, including front desk administration tasks, maintaining office equipment and supplies, entering maintenance requests, and maintaining all common areas including the front lobby, reception, and kitchen/break areas.
  • Deliver administrative support in the areas of proofreading, editing, and producing hard copy documents and electronic deliverables, with emphasis on providing quality control by reviewing documents for adherence to document standards and for overall grammatical correctness and consistency.
  • Produce/assemble large PDF documents using Adobe Acrobat DC Pro including converting to/from PDF, combining files, navigational tools, creating forms, and securing documents.
  • Be a reliable, go-to resource in this collaborative office and have the attitude, willingness, and initiative to pitch in wherever needed in the local office or virtually across the company.
  • Act as the "face of the company" by greeting/welcoming all visitors in a polite and professional manner, answering main office phone and routing calls, and handling all mailing and packages. Have excellent written and oral communication skills.
  • Schedule, coordinate, and support on- or off-site meetings, conferences, teleconferences, and Teams/Zoom meetings, as well as handle travel arrangements. Plan office activities.
  • Coordinate with our recruiting staff on interviews and assist with new hire orientations and training in the local office.
  • Participate in and contribute to monthly national Administrative group meetings to keep up to date on all admin-related topics including company news and information and changes that affect the group, as well as knowledge sharing presentations and discussion where you have the opportunity to share your experience and skills.
  • Be available to work overtime on short notice.

Minimum Qualifications

SKILLS/EXPERIENCE
  • Minimum of 1-2 years of corporate work experience; Bachelor's degree is a plus.
  • Strong MS Word skills; intermediate skills in MS Office Outlook, Teams, Excel, PowerPoint, and Adobe Acrobat DC Pro. Experience with Visio or MS Project a plus.
  • Strong attention to detail to deliver high quality work products that meet document standards.
  • Able to respond promptly and effectively to external and internal clients, and efficiently manage time to prioritize tasks.
  • Familiarity with operating standard office equipment (phones, copier, printers, fax, projector, etc.).
  • Familiarity with email and manipulation of files: attachments, CD versions, document management, etc.
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