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Assistant Office Manager(Bilingual English/Japanese)
2 months ago
Responsibilities
- Office operations: Overseeing the office's daily operations, including reception, mail, and purchasing
- Office space: Planning the office space, including choosing equipment and supplies
- Office systems: Maintaining the office filing system and records, and creating job descriptions
- Office events: Planning office events and meetings.
- Office supplies: Ordering and maintaining office supplies, including stationery, pantry items, and general office supplies
- Office efficiency: Making improvements to increase efficiency and save money
- Office work environment: Building and maintaining a great work environment, ensuring high communication, safety, and organizational effectiveness
- Office coordination: Coordinating activities for special projects between departments
- Accounting: updating sales report based upon information from sales team, issuing invoice, monitoring and managing account receivables, receiving invoices and expense reports and making payments on time, booking expenses, monitoring corporate credit card information and collecting receipts from employees, booking expenses, entering accounting data to Quickbooks, checking and monitoring bank accounts, liaising with accounting outsource company.
- Other general office duties as required
Requirements and Skills
- Strong communication skills and administrative skills
- Business manners
- Ability to work independently
- Advanced operational management skills
- Organization and meticulousness
- Ability to thrive on constant change and human interactions
- Proficiency in Microsoft
- Fluent in both Japanese and English languages
- Proficiency in MS Office
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Strong organizational and planning skills in a fast-paced environment
- Enjoy supporting other members
- 3 to 5 years of experience in an accounting department is required.
- A CPA is not required. Responsibilities include sales analysis, revenue recognition, expense training, approval requests, payment processing (ACH and wire setup), and expense entries.
- The role also involves managing bank accounts. A basic understanding of P&L (Profit and Loss) and BS (Balance Sheet) is essential.
- Data entry skill and documentation skill with punctuality
- Associates Degree is preferred
