Assistant Project Manager

3 weeks ago


Seattle, United States Apex Systems Full time

Project Manager / Project Coordinator

11 month contract

Onsite; Seattle, WA


Responsibilities include, but are not limited to:

  • Events management: plan, execute, and manage all aspects of annual economist conference according to requirements (including budget), target audience, and objectives
  • Drive planning and steering committee meetings and agendas, track open action to completion, and manage overall project and event timelines.
  • Support end-to-end operations and development of SOPs, resources, project plans and schedules.
  • Monitor and manage escalations, and communicate regularly with stakeholders on progress, risks/compliance, success metrics. etc.
  • Manage vendor relations and communication (including contract management and negotiations).
  • Provide some administrative support to project and event committees e.g. maintain distribution lists and committee e-mail inboxes, update wikis, schedule meetings, etc.
  • Generate suggestions from a customer obsessed mindset to improve event and project success.
  • Partner with Sr. PM and Economists to tackle intrinsically hard problems (e.g. ambiguous, with little to no existing structure, have significant business risk and/or potential for significant impact).


Basic qualifications:

  • 1+ years experience in program or project management
  • 1+ years experience working cross functionally with tech and non-tech teams
  • Experience in managing or supporting coordination of events and conferences for 100+.


Preferred qualifications

  • Experience managing multiple projects, and implementing new processes to improve program/project services and efficiencies.
  • Experience managing organization-wide initiatives — defining project plans, assembling resources, managing implementation activities, and developing all processes associated with program roll-out and ongoing support
  • Exceptional verbal and written communications skills
  • Experience working with an executive audience.


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