Event Coordinator
3 weeks ago
Event CoordinatorMedici is a modern Executive Health Center and technology company focused on revolutionizing the healthcare experience. At our flagship clinic, we offer premium preventative care through comprehensive executive exams that combine advanced diagnostics, AI-powered screenings, and personalized physician consultationsall in a single, efficient visit.We've also launched Dr. Gabi, a groundbreaking AI health companion app now available in the App Store. Dr. Gabi is designed to put the world's smartest, kindest doctor in everyone's pocketdelivering real-time, personalized health and nutrition advice 24/7. Built with a prevention-first approach and grounded in both science and compassion, Dr. Gabi is reshaping how people engage with their health. Our mission is to create a world where proactive, affordable, and deeply personal care is accessible to allwhether through a luxurious in-clinic experience or cutting-edge technology.About the RoleWe are seeking a part-time detail-oriented and organized Event Coordinator to support the planning and execution of Medici's signature events. This is an entry-level, support-focused role ideal for someone with little to no prior event experience who is eager to learn, help where needed, and contribute to meaningful, wellness-driven experiences.You will assist with coordinating logistics, tracking details, communicating with vendors and internal teams, and helping ensure our events run smoothly. Events include our annual gala, women's wellness events, and Medici Daya special experience where we invite potential clients to learn about wellness innovations and how Medici is changing lives. This role is perfect for someone who is highly organized, dependable, and enjoys behind-the-scenes work that makes events successful.Key ResponsibilitiesAssist with planning and coordinating Medici events, including:Annual GalaWomen's Wellness EventsMedici Day (client education and wellness experience)Support event logistics such as timelines, checklists, guest lists, and schedulesHelp coordinate vendors, venues, catering, dcor, and event materialsTrack event details to ensure nothing is missed before, during, or after eventsAssist with invitations, RSVPs, and attendee communicationsSupport day-of event setup, coordination, and breakdown (as needed)Help maintain organized event files, budgets, and planning documentsAssist leadership with administrative tasks related to event planningCommunicate clearly with internal team members to ensure alignmentJump in where needed to support smooth execution of eventsQualificationsStrong attention to detail and ability to follow through on tasksOrganized, reliable, and able to manage multiple small tasks at onceComfortable communicating via email, phone, and messaging toolsWillingness to learn, ask questions, and take directionAbility to work independently while staying aligned with the teamInterest in wellness, healthcare, events, or hospitality is a plusPositive attitude and team-first mindsetWhy Join Us?Medici is changing the healthcare system by delivering best-in-class preventive and complex condition care that dramatically improves outcomes, provides quick access to care, and significantly reduces medical costs with ambitious growth trajectory, we are attracting and cultivating team members who embody Medici values and are passionate about our mission to rebuild healthcare to what it should be.Employment DetailsStart Date End Date: January March 6Hours: Approximately 15 hours per weekStatus: Temporary, Part-Time
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