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Contract Administrator

3 months ago

Madison, United States Bernard Nickels & Associates Full time

Location: Madison, WI or Yardley, PA Hybrid


Duration: 6 months with the possibility of perm conversion


Job Description:

In this role, you will manage and oversee the administration of contracts from pricing, quote, client acceptance to close. You will work closely with cross-departmental teams, e.g., Accounting, Operations, Estimating, Sales, and Operations on all new, extension, and existing (renewal) business. This role will require a strong attention to detail, collaborative communication, and high organizational acumen.


Key Responsibilities

  • Make updates/change notices to existing contact pages.
  • Configure estimates and quotes.
  • Provide guidance and support to junior contract administrators and other team members.
  • Process all change notices to existing contracts and executed amendments.
  • Review and correct all opportunities to ensure data integrity prior to close winning action.
  • Facilitate internal signature process.
  • Process all contract terminations to initiate the decommission process.
  • Audit client opportunities to ensure the presence of Master Service Agreement, Enrollment Form, and BAA as applicable.
  • Maintain accurate and up-to-date contract records and documentation.
  • Ensure all legal cases are reviewed and approved to ensure timely contract execution.
  • Create Retention Opportunities from start to quote creation.
  • Collaborate with legal, procurement, finance, and sales Operations teams.
  • Create Salesforce Reports as needed for management.
  • Prepare and present reports on contract status, metrics, and issues to senior management.


Required Skills/Qualifications

  • Minimum of 3-4 years of experience in contract administration or a related field.
  • High proficiency in Salesforce Platform - Associate - Admin level with ability to create reports, Opportunities, and Configure Price Quote (CPQ).
  • Ability to respond quickly and decisively to unpredictable or unexpected events and changes.
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in contract management software and MS Office Suite.
  • Attention to detail and strong organizational skills.
  • Ability to work independently and as part of a team.


Required Education

  • Bachelor's degree in business administration, law, or a related field, or equivalent experience.