Administrative Assistant II

1 week ago

Lake Worth Beach, United States Palm Beach State College Full time
Join our team

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role
The Administrative Assistant II is responsible for providing administrative support to the department. Maintains departmental files and processes purchase requests. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public. This is a grant funded position. Continued employment is contingent upon grant funding.

What a day of a Administrative Assistant II looks like:
  • Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization's policies and operations. Schedules appointments and meetings.
  • Prepares requisitions and electronic purchase orders; submits to manager for processing.
  • Assists in the preparation of and may transfer budget items, as needed.
  • Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
  • Sets up and organizes files and manuals and distributes as needed.
  • Types and edits forms, reports, memos, and correspondences. Includes word processing.
  • Designs spreadsheets, with multiple function formulas and links. Enters or edits data to existing database files.
  • Responsible for loading courses into the system.
  • Inputs and edits standard text for routine correspondence and reports.
  • Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
  • Assists with the production of presentations with unique and customized formatting patterns.
  • Determines need of office supplies, equipment, and materials. Orders new office supplies and equipment as needed.
  • Performs other job-related duties as assigned.

We'd love to hear from you if you have the following:

Education and Experience:
  • High school diploma or GED
  • One year of related experience

Knowledge of:
  • Microsoft Office Suite or similar applications

Skilled in:
  • Attention to detail while maintaining effective time and task management

Ability to:
  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Licenses, Registration, Certifications, or Special Requirements:
  • Regular physical attendance required

Preferred, but not a must:

Ability to:
  • Effectively communicate verbally and in writing in English and Spanish

Work Environment and Physical Demand:
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy
  • Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled

The minimum base pay for this position starts at $16.06 hourly; however, the offer may vary based on the candidate's education and experience.

Wait, there is more
  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
  • Professional Development: Leadership programs, professional learning workshops, and more.
  • Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.
READY TO APPLY? Here's your application preparation

Please review the following information to apply for a position at Palm Beach State College:
  • Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
  • An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
  • The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline
This position will close on January 1, 2025 at 11:59pmLearn More

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