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Office Administrator
6 days ago
Community financial services company in Santa Clara is seeking a part-time, temporary, Office Administrator to be responsible for maintaining an excellent office experience for employees and visitors at the company HQ in Santa Clara. Our client provides a world-class digital communications platform to Community Banks and Credit Unions.
Each work week will be 20-25 hours, Monday-Friday. The typical hours are expected to be from 8:30 AM to 1:30 PM and all work will be performed on site. The right person may be converted to hire in early 2025.
What you will bring:
- Friendly and helpful disposition
- Effective communication skills
- Attention to detail
- Experience supporting a team with a dedication and passion for providing an excellent employee in office experience
- Ownership and proactiveness
- Proficient in Google Suite
What you will do:
- Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms,kitchen, and general common areas, working with Building Management as needed
- Assist in onboarding new employees from an office access perspective (key card, desk assignment with name card, enrollment in lunch vendor system)
- Assist in providing the best on site candidate experience by greeting candidates and ensuring an excellent experience while they are in the office
- Provide proactive office updates and answer/handle office related employee inquiries
- Coordinate daily lunch through our lunch vendor and proactively communicate with employees on arrivals, delays or as needed and other food/beverage as needed
- Greet visitors; serve as point person for mail/deliveries
- Other projects/tasks as needed including Exec Team support
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