Office Administrator

6 days ago


Santa Clara, United States Ascot Staffing Full time

Community financial services company in Santa Clara is seeking a part-time, temporary, Office Administrator to be responsible for maintaining an excellent office experience for employees and visitors at the company HQ in Santa Clara. Our client provides a world-class digital communications platform to Community Banks and Credit Unions.


Each work week will be 20-25 hours, Monday-Friday. The typical hours are expected to be from 8:30 AM to 1:30 PM and all work will be performed on site. The right person may be converted to hire in early 2025.


What you will bring:

  • Friendly and helpful disposition
  • Effective communication skills
  • Attention to detail
  • Experience supporting a team with a dedication and passion for providing an excellent employee in office experience
  • Ownership and proactiveness
  • Proficient in Google Suite


What you will do:

  • Ensure cleanliness and overall organization of all areas of the office at all times, including reception, conference rooms,kitchen, and general common areas, working with Building Management as needed
  • Assist in onboarding new employees from an office access perspective (key card, desk assignment with name card, enrollment in lunch vendor system)
  • Assist in providing the best on site candidate experience by greeting candidates and ensuring an excellent experience while they are in the office
  • Provide proactive office updates and answer/handle office related employee inquiries
  • Coordinate daily lunch through our lunch vendor and proactively communicate with employees on arrivals, delays or as needed and other food/beverage as needed
  • Greet visitors; serve as point person for mail/deliveries
  • Other projects/tasks as needed including Exec Team support

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